About the Position

Office Manager (m/w/d) in unbefristeter Festanstellung

REMIND GmbH, an agency for digital marketing based in Bochum, NRW, DE, is seeking an Office Manager for a part-time or full-time position. This role involves managing office operations and supporting our team with administrative and financial tasks.

Responsibilities

As an Office Manager, you will be the central point of contact between clients, colleagues, partners, and service providers. Your tasks will include:

Office Management: Correspondence, email management, scheduling, procurement, and organizing mail, packages, and couriers.
Customer Interaction: Managing phone and in-person interactions with clients, partners, and colleagues.
Financial Tasks: Creating invoices, managing accounts, overseeing cash flow, and coordinating financial and tax tasks with our accountant.
Assistance to Management: Supporting the CEO in financial planning, evaluations, and scheduling.
Vendor Coordination: Managing service providers, including requests and evaluating offers.
Office Maintenance: Coordinating cleaning services and maintenance tasks.

Extended Responsibilities in HR or Finance (depending on qualifications, ambitions, and hours)

HR Management: Recruiting, onboarding, and employee well-being.
Contract Management: Developing compensation models and pension plans.
Financial Planning: Project controlling, budget planning, and business development.
Contract Management: Coordinating with legal advisors.

Requirements

Qualifications: Business studies or equivalent commercial training plus work experience.
Skills:
- Experience in finance and accounting.
- Strong understanding of economic and legal contexts.
- Excellent social skills and communication abilities.
- Structured working method and effective time management.
- Strong customer focus and quality orientation.
- Proficiency in German and English.
- Reliable use of MS Office 365.
- Agency experience and knowledge of agency software and DATEV are advantageous.
- For extended roles in HR or Finance, comprehensive expertise in the respective field is required.

We Offer

Unrestricted Employment: Part-time or full-time with competitive compensation.
Flexible Working Hours: Home office and avoidance of overtime.
Corporate Benefits: Company bike and/or subsidy for health and fitness measures.
Modern Office: A new, modern office with ergonomic workstations in a prime location by the city park.
Challenging Tasks: A diverse range of tasks with personal development potential.
Team Environment: Freedom and responsibility in a team-oriented work environment.
Supportive Team: A friendly team with a high degree of innovation and clear goal and customer orientation.
Development Opportunities: Openness to your development and training wishes.

About the Company

REMIND GmbH is an agency for digital marketing with a history since 1996. We are looking for motivated and qualified applicants who are interested in our diverse tasks and possibly also want to support us in the extended areas of HR and Finance in the long term. We look forward to your application for a part-time or full-time position.

For the core area of office management, the position is designed as a part-time position with 20 hours per week. Additionally, we offer committed and qualified applicants the opportunity to actively shape the growth strategy of our agency in the areas of HR or Finance. Depending on the area of activity, there is the possibility to expand the part-time position to a full-time position.

Please include in your application, in addition to the usual information about salary expectations and your earliest possible start date, a brief description of what you have done so far and what strengths you can bring to REMIND. This way, we can quickly determine during the initial meeting whether we are a good fit for each other.

Contact Information

Remind GmbH

Agency for Digital Marketing

Corinna Hügging

Am Alten Stadtpark 37

44791 Bochum

Phone: 0234 - 516 28-18

Email: perspektiven@remind.de

Website: www.remind.de/jobs

Remind

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Office Manager (m/w/d) in unbefristeter Festanstellung

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