About the Position

SUTO iTEC is a global leader in supplying measurement and monitoring instruments needed to maximize the operational efficiency and air quality in compressed air and gas systems. We are seeking a dynamic and highly motivated Administrative Assistant to join our small but bustling office in Grand Rapids, MI. The ideal candidate will be comfortable with and take pride in handling a variety of administrative and basic accounting tasks, ensuring efficient office operations, and providing exceptional customer service.

Responsibilities

Basic Accounting Tasks
- Process accounts payable invoices
- Handle credit card receipts and reconciliations within the ERP system
- Manage and record financial transactions accurately
Administrative Support
- Ensure efficient office operations
- Assist with scheduling and calendar management
- Support senior staff with administrative tasks as needed
Customer Service
- Handle initial customer inquiries via phone or email
- Create and follow up on quotes and purchase orders
- Provide exceptional customer support, ensuring customer satisfaction
Purchasing and Logistics
- Procure products from system companies
- Receive and book inventory
- Coordinate shipment preparation, including printing labels, customizing products, and ensuring timely dispatch
- Manage and track inventory levels
Office Coordination
- Maintain office supplies and ensure a well-organized workplace
- Book travel arrangements and handle expense reports for staff as necessary
Additional Duties
- Collaborate with other departments to streamline processes
- Participate in team meetings and contribute to office initiatives
- Handle any other tasks that support the company's goals and operations

Requirements

Proven experience as an administrative assistant or in a similar role
Experience with ERP systems and basic accounting practices
Strong organizational and time-management skills
Excellent written and verbal communication skills
Ability to work independently and take initiative
Proficiency in MS Office (Word, Excel, Outlook)
A good customer service experience is a plus
German and/or Spanish language skills is a plus

We Offer

A supportive and friendly work environment
Opportunities for professional growth and development
Competitive salary and benefits package

How to Apply

Interested candidates should submit their resume and a cover letter explaining why they would be a great fit for this role. Join us and be proud of taking on responsibilities that have a significant impact on our business and customer satisfaction. We look forward to welcoming a dedicated professional to our team!

SUTO iTEC Inc is an equal opportunity employer and values diversity. All employment decisions are based on qualifications, merit, and business needs.

Join Our Team

Since its founding in 2005, SUTO iTEC has innovated reliable measurement technology. We are able to bring together the German pursuit of precision and quality with the Asian drive for innovation and speed. We owe this to our international team of committed employees. Become part of this team.

Contact Us

Every good business relationship begins with a good conversation. We are attentive listeners, competent conversational partners and look forward to hearing from you to answer your questions …

Send request

SUTO iTEC GmbH

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Administrative Assistant

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