Administrative Assistant - Latam (all genders)
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Job description
About the Position
Administrative Assistant - Latam (all genders)
Location: Las Condes, Santiago, Chile
Employment Type: Full-time
Date Posted: 2026-10-15
Your Mission
At meteocontrol GmbH, we are looking for a dedicated Administrative Assistant to join our team in Santiago. Your role will be pivotal in ensuring the smooth running of daily administrative and office operations.
- Ensure the smooth running of daily administrative and office operations, including document management, databases, reports, and internal and external inquiries.
- Manage order processing, including purchase orders, supplier coordination, invoicing, and follow-up.
- Support financial administration, including cash flow reporting, intercompany reconciliations, accounts receivable, payment tracking, and employee expense report reviews.
- Assist with the preparation of quotations, commercial documentation, and other materials for the Commercial Department and regional management.
- Coordinate office-related services, supplier invoices, payments, and travel arrangements.
- Support basic HR administration in collaboration with the external HR service provider.
- Perform additional administrative tasks to support the efficient operation of the Santiago office.
Your Profile
We are looking for someone with the following qualifications:
- Technical degree or diploma in Business Administration, Secretarial Studies, Accounting, or a related field (completed or in progress).
- At least one year of experience in an administrative role is preferred.
- Basic to intermediate proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Basic knowledge of invoicing and tax documentation is an advantage.
- Comfortable working with digital platforms and administrative tools.
- Strong organizational skills, attention to detail, and effective communication.
- Proactive, reliable, and able to work independently.
- Able to handle confidential information with discretion and professional integrity.
- Fluent in Spanish and English.
We Offer
- Working for a better future: With us, you'll create a better future for us and all the generations after us.
- Flexibility: With our flexible home office and working time model.
- Lunch & Transportation Allowance: In addition to your salary, we support you with your lunch and transportation expenses during your office days.
- Team events: Be part of a team not just at work, our summer and Christmas parties await.
About the Company
At meteocontrol, we have been dedicated to renewable energies since 1998 and are one of the world's leading developers of independent energy management systems. With our holistic solutions, we accompany the entire life cycle of energy systems. From planning to commissioning, we support our customers as independent technical consultants. For this, we need a team of highly qualified and motivated employees.
Do you want to become part of our diverse team from different departments and drive the future of renewable energies together?
With energy into the future. We are looking forward to you!
Your Contact Person
Camilla Geismar
Recruiting Business Partner
[email protected]
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