Administrative Intern

About the Position

Administrative Intern

This role is responsible for providing administrative and operational support to the APAC COO Office, ensuring efficient day-to-day operations through executive administration, travel coordination, calendar management, expense processing, and general office administration. The intern will also support various business operations and cross-functional coordination activities as assigned.

Responsibilities

Executive Administration

• Support calendar management, including scheduling meetings across multiple time zones.
• Coordinate domestic and international business travel, including flight, hotel, transportation, and itinerary arrangements.
• Prepare and process travel and expense claims in accordance with company policies.
• Coordinate meeting logistics, including meeting invitations, room bookings, and meeting materials.
• Assist in tracking action items and following up with stakeholders.

Administrative Support

• Prepare, format, and maintain business documents, reports, presentations, and correspondence.
• Support purchase requests, invoice processing, and administrative documentation.
• Coordinate with internal teams and external vendors on administrative matters.
• Support office administration, onboarding activities, and internal events when required.

Operations Coordination

• Maintain trackers, schedules, and operational reports.
• Assist with data collection, document consolidation, and reporting activities.
• Handle confidential information with professionalism and discretion.
• Perform other administrative and operational tasks assigned by the APAC COO Office.

Requirements

Education

• Final-year university student or recent graduate in Business Administration, Management, Human Resources, Finance, Economics, or a related discipline.

Experience

• Previous internship or part-time experience in administration, executive support, office operations, customer service, or coordination is an advantage.
• Experience in organizing meetings, events, or administrative activities is preferred but not mandatory.

Skills & Competencies

• Good communication skills in both English and Vietnamese.
• Strong organizational and time management skills.
• Excellent attention to detail and ability to manage multiple tasks.
• Proficiency in Microsoft Office applications, particularly Outlook, Excel, Word, and PowerPoint.
• Familiarity with Microsoft Teams and other collaboration tools is an advantage.
• Ability to work independently while collaborating effectively with cross-functional teams.

Personal Attributes

• Proactive, responsible, and eager to learn.
• Strong sense of ownership and accountability.
• Professional, trustworthy, and able to handle confidential information with discretion.
• Adaptable and comfortable working in a fast-paced environment.
• Positive attitude with a service-oriented mindset.

We Offer

• Competitive salary
• 13th-month salary guarantee
• Performance bonus
• Professional English course for employees
• Premium health insurance
• Extensive annual leave

About the Company

At GFT, we are committed to our investors and stand for solid, long-term growth performance. Founded in Germany in 1987 and in American territory since 2008, GFT has expanded globally to over 10,000 experts in more than 15 markets to ensure proximity to clients. With new opportunities from Asia to Brazil, our international growth story continues. We are committed to growing tech talents worldwide. Our team’s strong consulting and development skills across legacy and pioneering technologies, like GreenCoding, underpin our success. We maintain a family atmosphere in an inclusive work environment.

There is room for your talent!

Put your talent to work. At GFT, you'll be working with some of the brightest people in business and technology on challenging and rewarding projects in a team of like-minded individuals. Feel it. We are #one team collaboratively working towards the same goal.

Location

• City: Ho Chi Minh City
• Country: VN
• Workplace: Hybrid

Apply Now

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(Note: Due to the high volume of applications we receive, we are unable to respond to every candidate individually. If you have not received a response from GFT regarding your application within 10 workdays, please consider that we have decided to proceed with other candidates. We truly appreciate your interest in GFT and thank you for your understanding)