Administrative (PMO) Support

About the Position

Join our dynamic team as an Administrative (PMO) Support to assist in project resourcing, finance, and governance within a fast-paced digital transformation environment.

Responsibilities

As a PMO Support, you will join our busy PMO supporting project resourcing, finance, risk, and governance within the PMO. Your duties will include:

• Generally

  • Manage the overall project management tooling (Planview)
  • Coordinate with the projects the timewriting and monthly reporting and invoicing
  • Provide support to the full project team at meetings which could include, scheduling meetings, taking minutes, recording actions, and performing follow-up
  • Support internal and external audits, as required
  • Assist project managers in project start-up and maintenance
  • Overall, be the go-to person for project managers when they have questions, need help, or work completed.

• Resource Management

  • Provide necessary access to on-boarded colleagues, mainly externals
  • Monitor and follow up on resource capacity in current and upcoming projects
  • Handle supply-demand of projects

• Cost Management

  • Provide regular reports to the finance department
  • Oversee tracking, review, and creation of all purchase orders and invoices
  • Track project-level financials

• Communication & Reporting

  • Prepare and coordinate portfolio-level communications
  • Liaise with internal stakeholders as well as key client contacts
  • Assist the PMO Manager in defining, overseeing, and communicating project management processes, standards, and governance
  • Assure project adherence to portfolio-level governance processes and reviews
  • Coordinate with the project team leads to develop best-practice project processes and standards
  • Provide input on required changes to PMO based on company strategy and needs

Requirements

• Core Skills

  • SAP: Expert
  • Power BI: Expert
  • Project Monitoring: Expert

• Languages

  • English: Full professional proficiency
  • Dutch: Nice to have
  • French: Nice to have

• Experience

  • Entry level to up to 2 years of relevant experience performing in a similar role

• Qualifications

  • Excellent communication skills both written and verbal
  • Solid MS Office abilities including Excel, MS PowerPoint, MS Outlook, MS Word, and Power BI
  • Basic expertise in creating and maintaining project plans
  • Experience using Alfresco and ability to provide basic user-level administration support to users
  • Mature, teachable, self-motivated with a positive attitude and good work ethic
  • Capable of working independently with little oversight and management
  • Detail-oriented with multi-tasking abilities in a busy, professional environment
  • Excellent organization skills coupled with excellent interpersonal skills

We Offer

• Competitive salary
• Full-time position
• Opportunity to work in a fast-paced, dynamic team environment
• Professional development opportunities

About the Company

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