Analista de Facilities

About the Position

As a Facilities Analyst, you will ensure that the office operates smoothly, organized, and efficiently on a daily basis. Working closely with the environment and people, you will have the autonomy to identify needs, anticipate demands, and coordinate solutions related to equipment, infrastructure, supplies, and services. Additionally, you will directly manage suppliers and organize the physical space. This position requires an attentive, dynamic, and proactive profile that enjoys being in motion, interacting with different areas, and ensuring that every detail contributes to a positive work experience.

Your role will be essential in maintaining a functional, safe, and well-structured environment, contributing to the continuous improvement of internal processes and directly impacting the experience of employees at Odoo Brasil. 🚀

About the Company

Odoo is the leading open-source (SaaS) Enterprise Resource Planning (ERP) software on the planet with over 15 million users worldwide! Odoo provides technology that helps thousands of companies around the world become more efficient.

You have never seen anything like it!!!

Responsibilities

• Administer and closely monitor essential office services, such as cleaning, building maintenance, air conditioning, supplies, electricity, telecommunications, and information technology services, among others;
• Maintain communication with suppliers and employees, ensuring alignment of daily demands;
• Track and record preventive and corrective maintenance requests, both for office infrastructure and equipment (such as headsets, laptops, monitors, switches, etc.), ensuring the preservation and full operation of all company areas;
• Negotiate agreements with suppliers and proposals for external services;
• Assist in controlling and organizing the inventory of materials, equipment, and company assets, ensuring traceability, preservation, and availability of resources used in facilities management;
• Request the replenishment of supplies (such as disposables, fruits, and office consumables) and follow the purchasing process, ensuring the necessary stock for the continuous operation of the facilities;
• Manage and control snack machines, including supply, supplier interface, and maintenance follow-up;
• Organize and manage the warehouse, ensuring inventory control, space optimization, and easy access to materials;
• Support the organization of internal events, as well as the request, purchase, and control of gifts;
• Manage internal control spreadsheets, as well as organize, control, and ensure the tracking of necessary documentation for the operation of processes;
• Maintain a relationship with the condominium administration, following up on demands and notices;
• Work on the visual organization of the office, including plotting, signage, and improvements to the physical environment;
• Support the structuring, implementation, and management of systems and software used in facilities operations, such as office access control;
• Identify opportunities for improvement and optimization of internal processes related to office and infrastructure management;
• Support other areas in general administrative demands.

Requirements

• High school diploma;
• Previous experience in administrative/facilities;
• Intermediate Google Sheets/Excel;
• Advanced computer skills (Office Suite, G Suite, etc.);
• Intermediate English;
• Availability to work in a hybrid model in Curitiba.

Nice to Have

• Basic knowledge of data and familiarity with dashboards (feeding, updating, and reading information);
• Skills with design tools, such as Canva;
• Notions of design and visual organization of materials/environments;
• Computer skills, including Linux/Ubuntu and equipment formatting.

We Offer

Contract Type

CLT contract, 40 hours per week, with flexible hours and 1 day of remote work per month after the probation period.

Culture and Integration

Happy hours, internal events, coffee breaks, and birthday celebrations.

Partnerships and discounts with nearby restaurants and businesses, as well as internal integration and well-being actions.

Financial Benefits

• Meal voucher/subsidy
• Transportation voucher as needed
• Life insurance
• Extended maternity and paternity leave
• Childcare assistance
• Christmas bonus

Growth and Learning

• Annual budget for courses and training
• Periodic technical development training
• Book reimbursement incentive
• Language school partnership

Global Opportunities

• Contact with stakeholders from different areas and seniority levels
• Work with diverse solutions (CRM, Finance, HR, Projects, and others)
• Internal referral program with bonuses
• Possibility of international exchange after 2 years of contract

Health and Well-being

Health and dental plans, access to a health platform with gyms, personal training, and wellness apps, telemedicine and specialized support, fruits available for afternoon snacks, and group sports encouragement.

Recruitment Process

01 Application Screening

We analyze your profile and experience to ensure they align with what we are looking for in the position.

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02 Recruiter Conversation

A light chat to discuss your motivations, experiences, and answer questions about the position and the company.

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03 Technical Interview

Time to get your hands dirty! You will speak with the director of Odoo Brasil to demonstrate your reasoning and technical knowledge in practice.

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04 Offer

If everything goes well, it's time for the most anticipated moment: receiving your offer to be part of the Odoo Brasil team! 🎉