Assistant, Banking

About the Position

We are currently hiring for an Assistant in our Tashkent Resident Office. The Assistant will provide administrative support to staff, including travel arrangements and secretarial assistance in project preparation with the Resident Office.

Responsibilities

• Manage the diaries of the Bankers if required to assist with the smooth running of the office and key stakeholder’s schedules.
• Proof read and draft routine business correspondence for Banker’s signature, editing, photocopying, scanning, and binding documents.
• Translate short documents, correspondence, and business-related materials (up to approximately 1.5-2 pages) as required.
• Organize conference calls, video conferences, external and internal meetings.
• Handle travel arrangements for various business trips, including visa arrangements.
• Provide administrative support in project preparation/due diligence/monitoring: updating projects databases and filing project documents, preparation of contract request forms, communication with TC team.
• Maintain the filing system to ensure instant retrieval of up-to-date information.
• Update DTM entries as per the OPSCOM minutes and memo.
• Assist in the organization of workshops and seminars, preparing presentations for internal and external meetings.
• Work with visiting missions in the related areas.
• Assist in the organization of team events, off-sites, retreats, social activities, and team-building initiatives.
• Replace receptionist in her absence.
• Screen telephone calls, taking messages and passing them on as appropriate, providing a professional front-of-house service.
• Register and distribute mail and correspondence, sending out fax messages ensuring the correct correspondence gets to the correct EBRD staff member.
• Perform ad-hoc other secretarial and administrative duties when required to support business needs and office priorities.
• Depending on RO to assist two-three lawyers and deal with OGC related issues particularly processing of POAs related to the project; processing of legal documentation, safekeeping; completion of OGC forms.
• Assist in processing payments and SAP entries in the absence of the assigned colleague.
• Depending on RO may be assigned to coordinate in visa/registration issues, liaise with the MFA.

Requirements

• Academic Qualifications

  • Higher education
  • Fluent English, Russian, and Uzbek with excellent written and oral communication skills

• Experience/Knowledge

  • Secretarial and administrative experience essential
  • Good organizational skills, proactive and flexible attitude to work essential
  • Ability to prioritize own work and to work on own initiative
  • Good communications skills, including pleasant and efficient telephone manner
  • Attention to detail and eye for accuracy
  • Ability to cope well under pressure
  • Ability to build effective working relationships with clients and colleagues in a multicultural environment
  • Conscientious, reliable, and flexible with a professional and helpful attitude
  • Strong team player, with the ability to work highly efficiently and cheerfully and to handle simultaneous assignments involving a wide range of bank-wide contacts
  • Willing to work overtime as and when required, sometimes at short notice
  • Ability to multi-task while remaining calm and professional and a capacity for hard work
  • Excellent interpersonal manner, including tact and diplomacy
  • Ability to exercise judgment on and deal discretely with confidential/sensitive information and data
  • Ability to take on responsibility
  • Excellent time-keeper

• Technical Skills

  • Computer literate: Windows XP, Microsoft Outlook, Word, Excel, PowerPoint, Teams, Copilot

We Offer

• Varied, stimulating, and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public, and private sectors across the regions we invest in.
• A working culture that embraces inclusion and celebrates diversity. Our workforce reflects a broad range of backgrounds, perspectives, and experiences, bringing fresh ideas, energy, and innovation and enhancing our ability to serve our clients, shareholders, and counterparties effectively.
• A hybrid workplace that offers flexibility to teams and individuals; that is based on trust, flexibility, and connectedness.
• An environment that places sustainability, equality, and digital transformation at the heart of what we do.
• A workplace that prioritizes employee wellbeing and provides a comprehensive suite of competitive benefits.

About the Company

Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organization, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.

At EBRD, our Values – Inclusiveness, Innovation, Trust, and Responsibility – are at the heart of how we work. We bring these to life through our Workplace Behaviours: listening well and speaking up, collaborating smartly, acting decisively with full commitment, and simplifying to amplify our impact. These principles shape our culture and define our success. We seek individuals who not only share these values but are also committed to embedding them in their daily work, fostering a positive and high-performing environment.

Diversity is one of the Bank’s core values which are at the heart of everything it does. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, gender identity, sexual orientation, age, socio-economic background, or disability.

Please note, that due to the high volume of applications received, we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).

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Administrative Assistant, Sustainability, Bank, Banking, SAP, Administrative, Energy, Finance, Technology