Associate Extra-budgetary Contributions Officer (S)

About the Position

This position is open for secondment only and participating States are kindly reminded that all costs in relation to an assignment at the Secretariat must be borne by their authorities.

The duties and requirements of this seconded (S) position correspond to a P2-level role in the UN common system. Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered. Seconded staff members in the OSCE Secretariat and Institutions are not entitled to a Board and Lodging Allowance payable by the Organization.

The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions. The Department of Management and Finance (DMF) is responsible for managing the material and financial resources of the Organization.

The Budget, Finance and Compliance Section is responsible for coordinating and supporting the programme planning and budgeting process in general, including providing policy guidance and support to the OSCE Secretariat, Institutions and Field Operations, and for management of the Organization’s finances. The position belongs to the Integrated Resource Management Unit.

Responsibilities

• Review cost and programme data, analyzing and interpreting financial information, preparing reports and supporting pledge administration and integrated resource management processes.
• Liaise, coordinate, and cooperate with Programme/Project managers to provide support during development and submission of extra-budgetary (ExB) financial reports to donors as well as review of ExB project proposals and donor agreements.
• Provide assistance and guidance to Programme/Project Managers, Finance and Budget Officers in the context of development and submission of ExB financial reports to donors, review of ExB project proposals and donor agreements as well as pledge administration.
• Prepare recurring and ad-hoc ExB financial reports, analysis and other documents as requested by donors and senior management.
• Support administration of extra-budgetary pledges from donors, ensuring that the funds are properly allotted to projects.
• Provide guidance and advice to Programme/Project Managers regarding the pledge acceptance process according to OSCE Financial Regulations and Instructions.
• Support review and comments on draft ExB project proposals submitted for assessment.
• Support Programme/Project Managers and provide guidance regarding fulfilling donors’ requirements as set forth in pledge documents.
• Develop and implement procedures to enhance integrated resource management, facilitating end-year closure activities and system upgrades as well as administering the Projects and Grants Accounting modules within Oracle.

Requirements

• First-level university degree in financial management, accounting, business administration or other related field; certification from a recognized international professional accountancy body would be an asset.
• At least four years (two years with a relevant second-level university degree) of professional experience in budgeting, accounting or finance in an international governmental or commercial organization.
• Experience reviewing extra-budgetary agreements and assessing risks in contracts would be an asset.
• Understanding the European Union legal framework and contracting modalities would be an asset.
• Excellent oral and written communication skills in English. Knowledge of another language from the OSCE region is desirable.
• Computer literate with extensive experience of computer applications, particularly Excel spreadsheets.
• Extensive experience with the ERP systems such as Oracle or SAP.
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
• Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

We Offer

• Opportunity to work in an international environment.
• Professional development and growth within the OSCE.
• Diverse and inclusive workplace.

About the Company

The OSCE is a non-career organization committed to the principle of staff rotation; therefore, the maximum period of service in this post is 10 years. The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all religious, ethnic and social backgrounds.

To apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/. If your participating State does not provide the option to apply online for seconded positions, you are kindly requested to submit your offline application form available at https://jobs.osce.org/resources/document/offline-application-form to the respective OSCE delegation whose address can be found at https://www.osce.org/contacts/delegations.

Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here: https://www.osce.org/contacts/delegations.

Please be aware that OSCE appointments are subject to medical clearance.

Please be aware that the OSCE does not request payment at any stage of the application and review process.