Bid Manager

About the Position

emagine is seeking a Bid Manager to join our Poland team and take ownership of bids across both the Polish public and private sectors. This is an important role for us. We are looking for someone who understands how to manage a competitive bid from opportunity through to submission – and, importantly, has hands-on experience with Polish public procurement and tender procedures.

Responsibilities

• Managing bids from qualification and kick-off through to final submission
• Leading and coordinating Polish public procurement procedures and tenders
• Reviewing tender documentation and identifying requirements, risks, dependencies, and evaluation criteria
• Building bid plans, timelines, compliance matrices, and clear ownership of deliverables
• Coordinating input from Sales, Delivery, Legal, Finance, SMEs, and other stakeholders
• Ensuring all mandatory documentation and formal requirements are fulfilled
• Developing compelling and client-specific proposal content
• Challenging contributors to ensure our responses clearly address the client's requirements and evaluation criteria
• Managing private-sector RFPs, RFIs, and other competitive proposal processes
• Supporting bid/no-bid decisions and identifying commercial and contractual risks
• Ensuring high-quality, compliant, and on-time submissions
• Supporting continuous improvement of our bid processes, content, and best practices
• Developing and maintaining a structured market intelligence process to identify, monitor, and share information about upcoming tenders, procurement plans, and strategic business opportunities in Poland

Requirements

• Proven experience managing bids, tenders, RFPs, or similar competitive processes
• Hands-on experience with Polish public procurement procedures
• Good understanding of Polish public tender documentation, compliance requirements, and submission processes
• Experience managing bids end-to-end
• Experience with private-sector RFPs and commercial proposals
• Strong project management and stakeholder management skills
• Excellent attention to detail and the ability to manage multiple deadlines
• A structured and proactive way of working
• Strong written communication and proposal-writing skills
• Fluency in Polish and English, both written and spoken
• Experience from IT, technology, consulting, or professional services is an advantage

We Offer

• Opportunity to work in a dynamic and growing company
• Diverse and inclusive work environment
• Close-knit culture with an emphasis on building close relationships
• Work-life balance and wellbeing initiatives

About the Company

emagine is a high-end business, engineering & IT consulting company. Enabled by an extensive network of experts, emagine powers progress, solves challenges, and delivers real results through tailored high-end consulting services. emagine is headquartered in Copenhagen, Denmark, with departments in multiple countries. We value diversity immensely and nurture a strong community culture where cooperation is paramount. Our goal is to provide the best service to our clients and affiliated consultants.

Are you our new colleague? Visit our Instagram to get a better idea of who we are or get in contact with our HR department.