Business Operations Assistant

About the Position

We are seeking a proactive and highly autonomous Business Operations Assistant to support the CEO of a growing international technology company. This role combines business operations, executive support, research, coordination, and process improvement, providing visibility across different areas of the company and the opportunity to contribute directly to how the business operates and grows.

Responsibilities

• Provide proactive operational and administrative support to the CEO.
• Take ownership of tasks from an initial idea or request through to the final result, without requiring step-by-step instructions.
• Collect requirements, clarify missing information, and independently gather the context needed to solve a task.
• Research information, compare possible solutions, and provide well-grounded recommendations rather than simply finding the first available answer.
• Coordinate people, vendors, and internal stakeholders to ensure tasks and projects are completed on time.
• Manage business correspondence, documentation, and information using Google Workspace and other digital tools.
• Support procurement and logistics, including working with suppliers, deliveries, equipment, gifts, and other operational needs.
• Look for ways to simplify, automate, and improve everyday processes and workflows.
• Use AI and other digital tools to make research, communication, documentation, and routine tasks more efficient.
• Anticipate potential issues, dependencies, and follow-up actions and address them before they become problems.

Requirements

• 3+ years of experience in an assistant, operations, coordination, administration, or similar role.
• Strong ownership and autonomy: you are comfortable working with an outcome rather than a detailed set of instructions.
• Ability to turn an unspecified request into a clear action plan and drive it through to completion.
• Strong problem-solving and critical-thinking skills: you look for the best way to solve a problem, not just the most obvious one.
• Resourcefulness: when you don’t know something, you know how to find the answer, identify the right resources, or involve the right people.
• High learning agility and no fear of unfamiliar tools, technologies, or tasks.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and follow through on commitments.
• Excellent communication skills and confidence working with people at different levels, including C-level executives.

Nice to Have

• A helicopter view: you understand how your actions can affect other people, processes, and areas of the business.
• Good command of English (B1+ or higher) for communication, documentation, and independent research.

We Offer

• A real opportunity to influence the product, architecture, and technical decisions.
• Direct communication with C-level management, without unnecessary bureaucracy.
• Remote-first environment.
• Long-term and enjoyable cooperation.
• 20 paid working days of vacation per year.
• 5 paid undocumented sick days.
• Official public holidays as days off.
• Personal legal support.
• English classes.
• Team-building events and a friendly, supportive atmosphere.

Apply for this Job

Apply here

Location: Ukraine

Employment Type: Full-time

Experience Level: Middle

Skills:

• Business Operations
• Executive Support
• Process Improvement
• Project Management
• Coordination
• Research
• Digital Tools
• Communication

Languages: None specified

Work Location Type: Remote