CEO Executive Assistant & Office Manager

About the Position

CEO Executive Assistant & Office Manager

Stockholm, Sweden

About Internet Vikings

Internet Vikings is a fast-growing technology company specializing in Hosting solutions for the iGaming and sports betting industry. With our primary market and strongest growth focus in the United States, we support customers across a rapidly expanding global landscape. Today, we are a team of 70 dedicated professionals working together across Malta, Sweden, and Ukraine, combining diverse expertise and perspectives to provide exceptional service, technical excellence, and support to our customers.

What we are looking for

We are looking for a highly organized, proactive, and service-oriented Associate to join our Stockholm office (On-site). In this role, you will provide dedicated support to our CEO while contributing to the smooth and efficient operation of the office. You will act as a trusted support function, ensuring effective coordination, strong execution, and a professional workplace experience.

Key Responsibilities

Executive Assistant (80%)

• Provide high-level administrative support directly to the CEO
• Manage and coordinate the CEO’s calendar, meetings, priorities, and daily schedule
• Organize business travel arrangements, including flights, accommodation, itineraries, and meeting logistics
• Prepare meeting materials, presentations, documents, and follow-up actions
• Handle confidential information with professionalism, discretion, and sound judgment

Office Management (20%)

• Manage the daily operations of the office and ensure everything is well-organized and running smoothly
• Coordinate office activities, including team events, lunches, breakfasts, and other employee initiatives
• Order and maintain office supplies, equipment, and general office needs
• Ensure the office environment is welcoming, functional, and aligned with company culture
• Ensure compliance with relevant company policies and health & safety regulations

About You

• Structured, reliable, and proactive person
• Natural ability to anticipate needs, create order, and keep things moving
• Comfortable working independently, taking ownership, and managing multiple priorities in a fast-paced environment
• Excellent organizational skills, strong attention to detail, and a solution-oriented mindset
• Fluent in written and verbal Swedish and English
• Valid driver’s license (B category) is required
• Experience from executive support, office management, or a similar role is a plus

We Offer

• Opportunity to work in a fast-growing technology company
• Collaborative and diverse work environment
• Professional growth and development opportunities

About the Company

Internet Vikings is a technology company specializing in Hosting solutions for the iGaming and sports betting industry. We support customers across a rapidly expanding global landscape, with a strong focus on the United States.