Commercial Assistant (Data Centre Construction)

About the Position

We are seeking a highly organised and detail-oriented Commercial Assistant to join our growing team supporting the delivery of large-scale hyperscale data centre projects in London. This role is critical in ensuring the smooth administration of commercial, financial, procurement, and contract processes across fast-paced construction and infrastructure environments.

At Nscale, we are building the infrastructure for Europe’s AI revolution. We are developing cutting-edge sovereign generative AI solutions, powered by a new generation of high-performance, sustainable data centres and GPUs built specifically for AI workloads.

Responsibilities

Financial & Purchase Order Support

• Raise and manage purchase orders accurately and in a timely manner
• Support invoice processing and assist in resolving invoice queries
• Track project spending, commitments, accruals, and outstanding orders
• Maintain precise and up-to-date financial and commercial records
• Assist with cost reporting and budget tracking across multiple projects
• Ensure documentation is compliant with internal processes and procedures

Quotes & Supplier Payments

• Process and track quotations from subcontractors and suppliers
• Assist with subcontractor payment applications and verify supporting documentation
• Liaise with internal stakeholders and external suppliers to resolve discrepancies and payment queries
• Support procurement activities and supplier onboarding where required
• Ensure supplier records and payment details are maintained accurately

Contract Administration

• Support the administration of contracts related to construction, repairs, and maintenance activities
• Maintain contract registers, supplier records, and commercial documentation
• Prepare meeting packs, reports, and project documentation for commercial reviews
• Assist the commercial and project teams with document control and correspondence
• Ensure records are stored and managed in accordance with company standards

Stakeholder Support

• Act as a key point of contact for commercial administration queries
• Build and maintain strong working relationships with internal teams, subcontractors, and suppliers
• Provide administrative support to commercial managers and project leadership teams
• Support continuous improvement of commercial and administrative processes

Requirements

Essential Skills & Experience

• Previous career experience within administration, finance, procurement, or commercial support within construction, or a Quantity Surveying degree with placement/internship served
• Experience raising purchase orders and supporting payment processes
• Strong attention to detail with excellent organisational and numeracy skills
• Proficient in Microsoft Excel, including trackers, formulas, and data management
• Strong communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of accuracy and commitment to maintaining quality records

Desirable Experience

• Experience within construction, infrastructure, housing, engineering, or the public sector
• Understanding of subcontractor payment processes and commercial procedures
• Experience working within project-based environments
• Familiarity with ERP or financial systems

We Offer

• Opportunity to work on industry-leading hyperscale data centre developments
• Collaborative and supportive team environment
• Exposure to major infrastructure and construction projects worth £bn+
• Career development and progression opportunities within a rapidly growing sector - grow alongside a growing company
• Comprehensive salary and benefits package including bonus, equity options, 25 days annual leave + public holidays, medical & dental cover, income protection, life assurance and a competitive pension scheme
• Hybrid working model offering flexibility and work-life balance

About the Company

At Nscale, we are building the infrastructure for Europe’s AI revolution. We are developing cutting-edge sovereign generative AI solutions, powered by a new generation of high-performance, sustainable data centres and GPUs built specifically for AI workloads.

Equal Opportunities Statement

We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds. If there's anything we can do to accommodate your specific situation, please let us know.

The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role.

*For information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: Here.

Nscale does not accept unsolicited candidate submissions from recruitment agencies.*