Job Description, Responsibilities & Requirements
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About the Position
Within the Swiss-Ukrainian E-Governance for Accountability and Participation Program (EGAP), East Europe Foundation announces a vacancy for the position of Personal Assistant for the Mriia project.
Responsibilities
- Provide administrative and organizational support for company managers (including calendar management, communication with stakeholders, attendance at meetings);
- Plan trips and business trips, including making optimal routes, booking hotels, flowers, transport, etc.;
- Organize and coordinate executive meetings, including scheduling, meeting notes (as needed);
- Prepare presentations, documents, and other materials for meetings;
- Perform personal tasks of managers.
Requirements
- High level of responsibility and time management;
- Ability to set priorities and defend them when working with stakeholders;
- The ability to quickly find the most optimal solution;
- Competent Ukrainian language and advanced oral communication skills;
- The level of spoken English from Upper-Intermediate (B2) to coordinate meetings with foreign partners;
- Experience with task management tools (Asana / ClickUp / Monday / Jira / Worksection).
Nice to Have
- Having your own car;
- Experience with Figma, FigJam, and AI tools.
Application Process
To participate in the competition, please send a motivation letter and resume to [email protected] with the subject “Personal Assistant” by July 30, 2024.