Job Description, Responsibilities & Requirements
Description language:
About the Position
East Europe Foundation, within the framework of the Swiss-Ukrainian program “E-Governance for Accountability and Participation (EGAP)”, announces a competition for the position of Program Assistant (Regional Component). We invite a motivated person to join the friendly team of the regional component - someone who will help organize the team’s work, grow professionally, and eventually lead large-scale projects.
Start date: March 2026
Location: Kyiv, Ukraine
Employment: Full-time, no option for part-time employment
Work format: Office
Responsibilities
- Provide daily support in organizing the work of the component, including: assisting in the organization of program events, conferences, and other activities, including preparation of handout materials.
- Ensure logistical and technical support for program events, meetings, conferences, roundtables, seminars, etc.
- Collect data on team activities, updating cloud storage and program documents.
- Plan internal communications within the regional component team and within the EGAP Program overall.
- Organize online and offline meetings.
- Take meeting notes, including follow-up after meetings.
- Receive/send/sign/scan/properly store documents.
- Prepare documents for reporting both for the team and for other areas of the EGAP Program, conducting procurement through the procurement module.
- Communicate with Program partners and handle business correspondence.
Requirements
- Higher education (at least Bachelor’s level).
- Fluency in Ukrainian.
- English proficiency at B1 (intermediate) level or above.
- Confident PC and MS Office user (including MS Teams, Word, Excel, PowerPoint, and Outlook), familiarity with Google Workspace tools.
- Business correspondence skills.
- Previous experience in government bodies, civil society, and/or international organizations will be an advantage.
Desired Skills
- Ability and willingness to work in a team.
- Ability to work with information and systematize it.
- Attention to detail.
- High level of self-organization.
- Strong communication skills and stress resilience.
- Strong sense of responsibility for assigned tasks.
- Commitment to self-development and professional growth.
- Ability and willingness to learn quickly.
- Ability to work effectively in multitasking mode and adapt to changes.
- Prudence and diligence in completing tasks.
Application Procedure
Applications must include:
- CV in Ukrainian or English.
- Motivation letter in Ukrainian or English, indicating the expected salary level.
Please send your applications no later than 23:00 on March 5, 2026.
We reserve the right to contact the selected candidates only.