Content & Knowledge Base Manager (m/f/d)

About the Position

Content & Knowledge Base Manager (m/f/d)

• Location: Gilching, Bayern, Germany
• Department: Sales and Business Development
• Employment Type: FULL_TIME

As a Content & Knowledge Base Manager, you will be part of our growing Bid & Proposal Management Center of Excellence, supporting Quantum Systems entities and teams globally. Quantum Systems is a multi-domain system house for unmanned technologies across air, land, sea and space. Together with a team of currently nine colleagues in Germany and stakeholders across our global entities, you will help shape and scale how we manage and apply knowledge across bids. As we pursue ambitious growth targets, our expanding product portfolio and increasing bid activity across markets, entities and domains place greater demands on how we capture, maintain and share knowledge. Building a trusted, scalable Content Library is essential to growing our proposal capacity while maintaining the quality and accuracy of our responses.

Responsibilities

• A. Own and develop the Content Library

  • Build, curate and maintain a central library of approved, reusable proposal content.
  • Define the information architecture, taxonomy and metadata.
  • Establish content ownership, contribution and approval workflows.
  • Identify content gaps and prioritize development.
  • Enable adoption through onboarding and knowledge-sharing sessions.
  • Use feedback to improve content and tools.

• B. Ensure content quality and product alignment

  • Turn specialist input into clear, evidence-backed proposal content.
  • Establish data structures and automated update workflows.
  • Translate bid evaluations and lessons learned into content improvements.

• C. Develop and govern AI-assisted content tools

  • Introduce, configure and oversee AI-assisted search, retrieval and drafting.
  • Monitor retrieval relevance, answer accuracy and source traceability.
  • Govern the use of AI content tools in coordination with relevant functions.

• D. Own bid and proposal templates

  • Develop, approve and maintain bid and proposal templates.
  • Provide reusable content modules and guidance.

• E. Coordinate team learning and development

  • Identify learning needs and organize training formats.
  • Coordinate contributions from internal specialists and external trainers.
  • Maintain the team’s learning and development plan.

Requirements

• Experience

  • Background in proposal content management, knowledge management, technical writing or a comparable role in a complex technical environment.
  • Experience in Bid & Proposal Management is an advantage.

• Content and Information Architecture

  • Practical experience building and maintaining content libraries, taxonomies, metadata and review workflows.

• Content Platforms and Connected Data

  • Confident working with knowledge and content platforms, including permissions, version control and approval workflows.

• AI and Automation

  • Understanding of AI-assisted search, retrieval and drafting.
  • Ability to assess answer quality and identify content or retrieval gaps.

• Stakeholder Collaboration and Technical Curiosity

  • Ability to build productive relationships across various departments.
  • Keen to understand products, capabilities and operational use cases.

• Learning and Knowledge Sharing

  • Ability to translate team learning needs into practical formats.
  • Experience in organizing sessions on product updates, win strategies and proposal best practices.

• Language Proficiency

  • Confident communication and writing skills in both German and English.

• Builder Mindset and Ownership

  • Initiative, practical standards establishment and attention to detail.

• Additional Qualifications

  • Qualifications in knowledge or information management, or training in AI governance and responsible AI use are an advantage.

We Offer

• Company Pension Scheme
• Flexible Working Hours
• Mobile Work
• Stay Active
  • Access to thousands of fitness and sports facilities with membership subsidized.
• Bike-Leasing
• Corporate Benefits
  • Attractive offers and discounts from well-known suppliers and brands.
• Employee Events
• Lunch-Card
  • Daily lunch budget sponsored.
• Company Shuttle
  • Shuttle service from Laim in Munich to our location.

About the Company

Quantum Systems is a leading European deep-tech company for unmanned systems across air, land and maritime domains. We develop and scale integrated hardware, software and AI-powered solutions for mission-critical operations.

At Quantum Systems, you’ll work alongside experts across disciplines, take ownership from day one and help turn ambitious ideas into technology with real-world impact. We move fast, think beyond boundaries and give our teams the space to shape what comes next.

The Future is Unmanned - But the responsibility is not.

Our Commitment

We are an open-minded company that not only values diversity, but actively promotes it. Regardless of gender, age, ethnic origin, religion, sexual orientation or disability, we firmly believe that the diversity of our employees is an essential part of our success.

At our company, every voice is heard and every perspective is valued. We believe that our differences enrich us and help us to find creative solutions and generate innovative ideas. We pride ourselves on creating an inclusive work environment where all employees can reach their full potential.