Contest for the position of Program Coordinator

About the Position

East Europe Foundation is announcing a contest for the position of Program Coordinator for the support of programs led by the organization. The role is based in Kyiv, Ukraine and will operate in a hybrid work format.

Responsibilities

• Planning and Announcing Activities of the Program/Project:

  • Familiarization with the project plan and formation of an activity schedule according to the goals of the project.
  • Planning and preparation of events for members (training sessions, meetings in “morning coffee” format, mentoring support, etc), cooperation with the project team.
  • Search for trainers/experts according to the assigned project theme, work with the current trainer database of the Foundation.
  • Organizing ratings for the Foundation team.

• Communication and Work with Program Team:

  • Regular communication with event members through messenger applications (Telegram, WhatsApp, etc), writing communication, phone calls.
  • Support for the mentoring and educational content.

• Organization and Control of External Processes:

  • Search, selection (if necessary) and control of the work of contractors and logisticians involved in the organization and conduct of events.
  • Preparation of agreements/contracts/technical assignments with executors of the program activities.

• Monitoring and Evaluation:

  • Participation in the monitoring and evaluation of the effectiveness of the program.
  • Organization of ongoing monitoring visits and donor visits (development of the itinerary, coordination with host organizations, organization of accommodation and meals for the monitoring group).

• Development and Support of Additional Instruments:

  • Close coordination with the project team and representatives of the Foundation.
  • Participation in development of educational courses.
  • Participation in development of merchandise.

• Reporting:

  • Participation in preparation of program reports.

Requirements

• Higher education (social studies, management, economics, or similar qualifications).
• Work experience in an analogical or administrative field from 1 year (in non-governmental organizations will be an advantage).
• Basic knowledge in the project management field.
• Experience in the preparation of reports, organizing events, leading communication with partners.
• Fluency in the Ukrainian language, English also preferred.
• Responsible, organized, communicable, able to work with a team.

Application

To apply for participation in the contest, please submit the following documents by 11:00 PM on October 20, 2025 via the link:

• Resume in Ukrainian (or English).
• Motivational letter in Ukrainian (or English) with the preferred salary mentioned.

We reserve the right to contact only candidates that we are interested in.

We Offer

• Opportunity to work with a reputable organization.
• Professional development and growth opportunities.
• Collaborative and supportive work environment.

About the Company

East Europe Foundation is dedicated to supporting programs that drive positive change in the region. We are committed to fostering partnerships and delivering impactful initiatives.