Digital Events Coordinator (German / French / Italian / Spanish)

About the Position

Digital Events Coordinator (German / French / Italian / Spanish)

Lisbon, Lisbon District, Portugal

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About the Company

VML is a global creative company that combines brand experience, customer experience, and commerce to create connected brands that drive growth. Guided by a Human First philosophy, VML is known for its innovative work for brands and consistently ranks among the world’s leading creative companies, including the WARC Creative 100. VML’s global network spans 55+ markets with principal offices in Buenos Aires, Kansas City, London, New York, São Paulo, Shanghai, and Singapore.

VML is part of WPP, the trusted growth partner for the world's leading brands. Powered by exceptional talent and our agentic marketing platform WPP Open, WPP unites cutting-edge media intelligence and data solutions, creativity, production, enterprise solutions, and expert strategic counsel.

For more information, please visit www.vml.com and follow along on LinkedIn #WeAreVML.

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Purpose of the Job

Marketing Coordinator Events plans and executes Microsoft's digital events. In this role, MC Events acts primarily as a project manager who coordinates internal VML resources, Microsoft stakeholders, and third-party vendors.

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Responsibilities

Events Consultation & Planning

• Participate in events planning & scheduling
• Provide support on different types of events in line with Microsoft corporate guidelines
• Provide consultation on Event Platforms (ON24, Teams) & internal event management tools to internal and external stakeholders
• Consult Microsoft stakeholders on situations that require additional reviews and approvals

Events Preparation

• Act as Project Manager with full responsibility for making the event successfully happen
• Coordinate all parties involved in an event – VML and Microsoft stakeholders and third parties
• Manage event participants agenda
• Manage event assets, e.g., videos and presentations

Events Execution & Post-Events Activities

• Execute events from start to finish in line with guidelines and procedures
• Provide chat moderation support
• Manage post-event participants agenda
• Provide reporting and insights from the event

Stakeholder Management

• Educate internal and external stakeholders on the MC Program Events agenda and topics
• Act as advisor on tools used for events planning and execution
• Share best practices and success stories, engage in knowledge sharing, and continuous improvement of our services

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Requirements

• Ideally 4+ years’ experience in execution of any marketing-related initiatives, including 1-2+ years’ experience in events management, project, or account management role
• Experience in managing projects and campaigns of growing complexity
• Experience in cooperation with a variety of stakeholders on client and agency side; Exposure to senior client stakeholders
• High level of compliance with company rules & processes, e.g., personal data protection or brand guidelines
• Proven project management skills & experience, readiness to assume responsibility for own KPIs, track activities progress, and meet critical deadlines
• Solid skills in Microsoft tools and software: Word, Excel, PowerPoint, Outlook, Teams
• Solid command skills and ability to share often complex information in a structured way
• Ability to simultaneously manage multiple events and activities, and ability to prioritize urgent and important tasks
• A strong team player with ability to establish working relations with culturally diverse internal and external partners
• Strong problem-solving skills and orientation to detail
• Fluent English is essential (requirement for additional language skills may apply)
• Native speaker of either German OR French OR Italian OR Spanish

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We Offer

• Hybrid work approach with teams in the office an average of four days a week
• Opportunity to work with a global team in a dynamic and innovative environment
• Professional development opportunities

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About the Company

VML is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

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