Document controller

About the Position

Document Controller

Join Belgoprocess as a Document Controller to manage and optimize document flows in a technical project environment.

Responsibilities

• Manage, optimize, and configure the Document Management System (DMS) and approval flows to ensure correct operation and align workflows with project needs.
• Technically adapt standard approval flows within projects by incorporating additional steps in collaboration with project stakeholders.
• Verify permissions and grant appropriate access to specific information.
• Monitor document versions, revisions, and approval flows to ensure the most current information is maintained.
• Manage, control, and coordinate the entire lifecycle of project, CE, and operational documentation to ensure the integrity, traceability, and availability of information in accordance with internal guidelines and legal requirements.
• Register, maintain, and centralize project documents such as as-built files, operational files, and construction files in the designated system, without creating them.
• Ensure traceability between documents, changes, and related approvals.
• Administratively prepare and support internal and external audits by providing accurate and complete documentation to demonstrate compliance upon commissioning.
• Check, record, and classify documents for completeness and format requirements to build qualitative files that meet project agreements.
• Perform a purely formal check of documents based on a standardized checklist, without substantive evaluation.
• Ensure correct naming and document structure.
• Act as a central point of contact for document-related questions and raise awareness among project teams to promote a uniform and qualitative approach within the organization.
• Provide training and explain processes and flows to internal and external parties, such as contractors, to ensure smooth collaboration.
• Contact stakeholders when documents are stuck and proactively signal bottlenecks or risks to the project leader.
• Support project leaders with documentation planning and prepare status reports on document status.
• Manage, monitor, and perform additional administrative tasks to support the operational progress of projects and facilitate documentation rights management.
• Create, monitor, and manage access to documentation for external collaborators.
• Handle general information exchange, manage project mailboxes, and take minutes during meetings.
• Proactively identify risks and make improvement suggestions within document management processes.

Requirements

Core Skills

• Document Management System
• Document lifecycle management and version control
• Document management within a technical, industrial, or project environment
• Technical documentation (plans, schematics, files)

Secondary Skills

• Communication

Languages

• Dutch: Native or bilingual proficiency
• English: Limited working proficiency
• French: Limited working proficiency

Experience

• Experience in a large-scale technical project environment is a plus.
• Familiarity with technical project documentation such as as-built files, construction files, operational files, and technical project documentation.
• Willingness to commit long-term.

We Offer

• Join a company that plays a key role in the safe processing of radioactive waste and the decommissioning of nuclear facilities in Belgium.
• Work in a challenging environment where safety, teamwork, and professional growth are central.
• Collaborate with motivated colleagues on projects that have a direct impact on the environment and society.

About the Company

Belgoprocess is a semi-public company that combines technological expertise, innovation, and a strong focus on sustainability to contribute to a safe future. At Belgoprocess, you will find a challenging work environment where safety, teamwork, and professional growth are central. Together with motivated colleagues, you will work on projects that have a direct impact on the environment and society. Join our team and become part of an organization that values progress and responsibility!

Contact

Your contact person for this application is ProUnity. You can reach us by email at [email protected].