[EPC] Department Secretary

About the Position

The Bosch Group is a leading global supplier of technology and services. Its operations are divided into four business sectors: Mobility, Industrial Technology, Consumer Goods, and Energy and Building Technology. With technology that is “Invented for life,” Bosch wants to help improve quality of life and conserve natural resources.

Bosch Global Software Technologies Company Limited (BGSV) is a 100% owned subsidiary of Robert Bosch GmbH, offering end-to-end Engineering, IT, and Business Solutions. Starting its operation from 2010 at Etown 2 in Ho Chi Minh City, BGSV is the first software development center of Bosch in Southeast Asia.

We are currently seeking a Department Secretary to join our team in Ho Chi Minh City, Vietnam.

Responsibilities

• Efficiently manage the Department Head's calendar, scheduling meetings, appointments, and events.
• Coordinate travel arrangements, including visa documents, flights, accommodations, transportation, and ensuring seamless itineraries.
• Greet and assist visitors to the office, ensuring a professional and welcoming experience.
• Maintain confidentiality and handle sensitive information with discretion.
• Collaborate with the support team/dept coordinator team to coordinate section-wise workshops and events.
• Ensure all necessary arrangements for workshops and events are in place, including venue booking, materials, and logistics.
• Purchase office supplies as per regulations, ensuring adequate stock levels and compliance with procurement policies.
• Perform other administrative and assistant tasks as assigned.
• Willingness to do some PMO support tasks such as:
  • Budget tracking and simulation, project resources reports, project billing, project Purchasing Order HW coordination, project travel tracking.
  • Department Business forecast and planning.

Requirements

• Diploma or bachelor’s degree in business administration, Secretary, Linguistics, or related field.
• 1-2 years of experience in a similar position.
• Good English skills (especially speaking, writing, and listening).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), especially Excel and PowerPoint.
• Strong communication and negotiation skills, teamwork spirit, and high sense of responsibility.
• Ability to manage multiple tasks simultaneously and act/think fast in urgent situations/requests.
• Proactive, detail-oriented, and well-organized.

We Offer

• Working in one of the Best Places to Work in Vietnam and Top 30 of the Most Innovative Companies all over the world.
• Join a dynamic and fast-growing global company (English-speaking environment).
• Engage in our diverse training programs which surely help strengthen both your personal and professionalism.
• 13th-month salary bonus + attractive performance bonus (you'll love it!) + annual performance appraisal.
• 100% monthly salary and mandatory social insurances in 2-month probation.
• Meal, Commuting, and Parking allowance.
• Premium health insurance for you and 02 family members.
• 15++ days of annual leave + 1 day of birthday leave.
• Flexible working time.
• Free in-house entertainment facilities and sport activities: football, badminton, yoga, Aerobics….
• Vibrant culture: Enjoy team-building events, company trips, year-end parties, tech talks, charity & CSR initiatives.
• Onsite opportunities: short-term and long-term assignments.

About the Company

Because we don't just follow trends, we create them. Because together we turn ideas into reality, working every day to make the world of tomorrow a better place. Do you have high standards when it comes to your job? So do we. At Bosch, you will discover more than just work.