Events Program Manager

About the Position

We are seeking an Events Program Manager to plan and manage a broad range of events in Bucharest, ensuring smooth execution and stakeholder satisfaction.

Responsibilities

• Event Management

  • Plan and execute a wide range of events (team buildings, meetups, catering orders, celebrations, offsites, and other event types as needed), adapting the approach to each event’s scale and purpose.
  • Build and maintain the events calendar, coordinating timing and resources across multiple events.
  • Coordinate venue, catering, and logistics for each event, from kickoff to wrap-up.

• Budget & Vendor Management

  • Own the events budget - tracking spend, flagging risks early, and reporting to leadership.
  • Source, negotiate, and manage relationships with catering providers, venues, and activity vendors.
  • Evaluate vendor performance and maintain a reliable vendor roster.

• Organization & Process

  • Work from structured frameworks and checklists to ensure consistency and quality across events of different types and sizes.
  • Anticipate potential risks and changes (vendor issues, scheduling conflicts, last-minute requests) and build contingency plans proactively rather than reactively.
  • Continuously refine processes and templates based on what worked (or didn’t) in past events.

• Efficiency & AI Tools

  • Use AI tools to streamline planning work - e.g., drafting communications, organizing vendor research, analyzing post-event feedback, or building event timelines.
  • Identify opportunities to automate or simplify repetitive planning tasks.

• Stakeholder Communication

  • Act as the main point of contact for employees and internal stakeholders regarding event details and logistics.
  • Gather post-event feedback (e.g., via surveys/NPS) and use it to improve future events.

• Design Oversight (Nice-to-Have)

  • Brief external designers or vendors on event materials (invitations, signage) when needed, ensuring brand consistency. Hands-on design skills are not required.

Requirements

• Proven experience in event coordination or event management, across varied event types.
• Experience managing event budgets and negotiating with vendors.
• Highly organized, with a structured, framework-driven approach to planning and tracking work.
• Strong ability to anticipate risks and adapt plans quickly when circumstances change.
• Comfortable using AI tools to improve personal efficiency (e.g., drafting, research, analysis, planning support).
• Excellent communication skills, comfortable liaising directly with employees and vendors.
• Proficient in Microsoft Office Suite and similar tools.
• Familiarity with design tools (Adobe Creative Suite) is a plus, not required.
• Ability to stay calm and solve problems under time pressure.

We Offer

• Competitive salary
• Opportunity to work in a dynamic and innovative environment
• Professional growth and development opportunities

About the Company

VonConsulting is a leading consulting firm in Romania, dedicated to providing top-notch services and fostering a collaborative work environment. We are committed to excellence and continuous improvement in all our endeavors.

Apply now with your CV and join our team in Bucharest!