Executive Administrative Assistant - EID

About the Position

Executive Administrative Assistant - EID

Provide comprehensive administrative support to leadership, managing schedules, communications, and documentation to ensure efficient operations and professional representation of the company.

Responsibilities

• Executive Support: Provide high-level administrative assistance including calendar management, meeting coordination, and travel arrangements. Draft and prepare correspondence, presentations, reports, and other documents as required. Act as the primary liaison between executives and internal/external stakeholders.
• Document & File Management: Manage and organize documentation systems and physical/digital archives. Ensure proper filing, retrieval, and maintenance of confidential records. Track and manage administrative procedures and official documentation.
• Communication & Coordination: Handle incoming communications and prioritize messages according to urgency. Coordinate meetings, appointments, and executive engagements. Maintain professional relationships with clients, partners, and visitors.
• Diplomatic Protocol: Apply diplomatic protocols when handling formal communications and events. Ensure appropriate representation standards are maintained in all interactions.

Requirements

• Education:
  • Completed high school level education or Bachelor's degree in Public Relations or similar field.
• Professional Experience:
  • Minimum 3 years of experience in similar roles (executive assistant and executive secretarial duties).
• Technical Competencies:
  • Fluent English (spoken and written).
  • Document and file management expertise.
  • Proficiency in office administration tools and systems.
  • Valid driver's license.
• Behavioral Competencies:
  • Excellent communication abilities.
  • Dynamism and initiative.
  • Strong interpersonal and relationship-building skills.
  • Professional demeanor and discretion.
  • Organizational excellence.
  • Proactive problem-solving.

Nice to Have

• Knowledge of diplomatic protocols.
• Experience in corporate or institutional administrative environments.

We Offer

• Sustained and progressive development of the candidate's know-how.
• A competitive package according to experience.
• A work culture that emphasizes the individual, offering flexible working solutions.
• 22 vacation days, plus 2 extra days fixed by the company and your birthday off.
• Private health insurance.

About the Company

Hiire

We are based in Estonia and Cyprus, and we operate globally. We love to work remotely and travel the world. Having freedom, ownership, and passion for recruitment are key for us.

We hire amazing tech talent for great companies. We coach highly motivated professionals to get better careers. We empower recruiters to hire more and better talent.

Do you want to help us to grow?

Founded in 2022

Co-workers: 9