About the Position

Secure Every Identity, from AI to Human

Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence.

This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk.

The Executive Assistant Opportunity

Okta is hiring an Executive Assistant to provide a wide array of administrative, logistical, and project-related support to Engineering executives within the Auth0 Product Unit.

This is a highly visible position within the organization, enabling our executives in a collaborative, and remote environment to ensure they can be effective in their roles.

Responsibilities

Manage daily schedule of the Executives
Schedule and coordinate logistics for meetings, conferences, and special events across global time zones (remote & in person)
Coordinate domestic and international travel, process expense reports, and assist with management of travel budget needs
Coordinate All Hands and Newsletters for each of the Executives’ organizations
Acts as a liaison for assigned executives, relaying and exchanging information with others including
Anticipate the Executives’ needs and proactively assemble the appropriate people and resources to solve problems.
Field incoming requests; exercise strong judgment and discretion with highly confidential information.
Work cross-functionally to ensure communication is efficient and clear between teams.
Organize, prioritize, and coordinate multiple work activities with demonstrated ability to meet deadlines.

Requirements

A minimum of 5 years of work experience in the capacity of an Administrative Assistant supporting multiple VP level remote executives
Expectation of complete confidentiality on all business matters
Ability to actively manage multiple projects in a fast-moving, high-pressure environment
Ability to be flexible in response to changing priorities and needs
Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones
Extraordinary time management skills and attention to detail
Strong communication, planning, organizational, and analytical skills
Ability to remain energetic and positive in a fast-paced and demanding environment
Dedicated with the ability to anticipate next steps.
Works well with a variety of personalities; embraces teamwork
Proficient working with Google workspace

We Offer

Competitive salary range: $117,000-$160,000 USD
Equity (where applicable)
Bonus
Benefits, including health, dental, and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies.

About the Company

Okta is the leading independent provider of identity for the enterprise. The Okta Identity Cloud enables organizations to securely connect the right people to the right technologies at the right time. With over 7,000 pre-built integrations to applications and infrastructure providers, Okta customers can easily and securely use the best technologies for their business. More than 19,300 organizations, including JetBlue, Nordstrom, Slack, T-Mobile, Takeda, Teach for America, and Twilio, trust Okta to help protect the identities of their workforces and customers.

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.

If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation.

U.S. Equal Opportunity Employment Information

Individuals seeking employment at this company are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. When submitting your application above, you are being given the opportunity to provide information about your race/ethnicity, gender, and veteran status.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

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Pay Transparency

Okta complies with all applicable federal, state, and local pay transparency rules. For additional information about the federal requirements, click here.

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Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/agencies/ofccp.

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The foundation for secure connections between people and technology

Executive Assistant

Job Description, Responsibilities & Requirements