Executive Assistant

About the Position

A Career at HARMAN Lifestyle

We’re a global, multi-disciplinary team that’s putting the innovative power of technology to work and transforming tomorrow. As a member of HARMAN Lifestyle, you connect consumers with the power of superior sound.

• Contribute your talents to high-end, esteemed brands like JBL, Mark Levinson, and Revel
• Unite your passion for audio innovation with high-tech product development
• Create pitch-perfect, cutting-edge technology that elevates the listening experience.

About the Role

The Executive Assistant will be responsible for providing high-level administrative support to Sound United’s Executive Leadership Team. The ideal candidate will serve as a trusted partner to executive leaders while also acting as the first point of contact for visitors and clients, ensuring a positive impression and smooth office operations.

This role will coordinate executive calendars, meetings, travel arrangements, communications, and other administrative activities that enable leaders to operate efficiently and effectively. A portion of this role will also include organizing and executing small- to mid-scale corporate events.

As a highly visible position, the Administrative Assistant will collaborate with leaders across the organization, exercise exceptional professionalism and discretion, and handle sensitive and confidential information. Success in this role requires outstanding organizational skills, attention to detail, sound judgment, and the ability to thrive in a fast-paced environment. The individual will build strong working relationships with executive leaders and make a meaningful contribution to the overall effectiveness and efficiency of the organization.

Responsibilities

• Provide proactive, high-level administrative support to Executive Leaders, managing complex calendars, scheduling priorities, communications, travel arrangements, and daily logistics to maximize executive effectiveness and productivity.
• Partner closely with executives to ensure they are informed of key priorities, deadlines, commitments, and emerging issues, helping them anticipate challenges and stay aligned on critical business objectives.
• Serve as the primary point of contact for the front desk and reception area, professionally welcoming visitors, managing the Envoy check-in process, handling incoming mail and deliveries, and creating a positive visitor experience.
• Coordinate and facilitate executive meetings, leadership team meetings, and other business gatherings by scheduling appointments, preparing agendas and meeting materials, tracking action items, recording meeting minutes, and managing on-site logistics such as conference rooms and catering.
• Manage domestic and international travel arrangements for executives, including itinerary development, transportation, accommodations, registrations, and other travel-related logistics.
• Prepare, submit, and track executive expense reports through Emburse, ensuring accuracy, compliance, and timely completion.
• Collaborate effectively with executive assistants, administrative professionals, and cross-functional teams to coordinate activities, schedules, communications, and requests on behalf of Executive Leaders.
• Build and maintain strong working relationships across all levels of the organization while exercising sound judgment, professionalism, and discretion when handling confidential and sensitive information.
• Partner with Facilities Management to support the efficient operation of the office environment and ensure a welcoming experience for employees, executive visitors, customers, and business partners.
• Provide additional administrative and project support as needed to advance executive and organizational priorities.

Requirements

• Minimum 5-7 years of experience supporting senior executives, including C-suite leaders, in a fast-paced corporate environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Strong verbal and written communication skills.
• Strong organizational skills: able to effectively prioritize assignments and competing deadlines in a fast-paced environment.
• Strong attention to detail, commitment to producing accurate work in a timely manner.
• Ability to handle sensitive situations and confidential information with discretion.
• Experience in organizing and managing meetings, conferences, and events can be beneficial.
• May require occasional overtime.

We Offer

• Access to employee discounts on world-class products (JBL, HARMAN Kardon, AKG, and more)
• Extensive training opportunities through our own HARMAN University
• Competitive wellness benefits
• Tuition reimbursement
• “Be Brilliant” employee recognition and rewards program
• An inclusive and diverse work environment that fosters and encourages professional and personal development.

Salary

$ 44,250 - $ 64,900

Dependent on the position offered, other forms of compensation are also available, such as bonuses or commission.

Pay is based on a wide range of factors, including, without limitation, skill set, experience, training, location, and business need. While the above range is a reasonable estimate of the wage range for this position, please note the disclosed range estimate has not been adjusted for the applicable geographical differential associated with the location where the position may be filled.

About the Company

HARMAN is interested in the health and wellbeing of you and your family and offers a range of benefits designed to support your needs for holistic wellbeing. Benefits and perks may vary depending on the nature of your employment with HARMAN, and may include paid vacation and holidays, paid sick leave, volunteer leave, and paid bonding and care giver leave. Employees may also be eligible to participate in comprehensive medical, dental, and vision plans, fertility support and adoption assistance, Health Savings and Flexible Spending Accounts, retirement savings plan with employer match, short and long term disability coverage, life insurance, and more.

About HARMAN: Where Innovation Unleashes Next-Level Technology

Ever since the 1920s, we’ve been amplifying the sense of sound. Today, that legacy endures, with integrated technology platforms that make the world smarter, safer, and more connected.

Across automotive, lifestyle, and digital transformation solutions, we create innovative technologies that turn ordinary moments into extraordinary experiences. Our renowned automotive and lifestyle solutions can be found everywhere, from the music we play in our cars and homes to venues that feature today’s most sought-after performers, while our digital transformation solutions serve humanity by addressing the world’s ever-evolving needs and demands. Marketing our award-winning portfolio under 16 iconic brands, such as JBL, Mark Levinson, and Revel, we set ourselves apart by exceeding the highest engineering and design standards for our customers, our partners and each other.

If you’re ready to innovate and do work that makes a lasting impact, join our talent community today!