Job Description, Responsibilities & Requirements
About the Position
GOPA Tech Romania is looking for an Executive Assistant – Administration to support the smooth coordination of administrative, travel, documentation, and office support tasks for the Bucharest office.
Responsibilities
As Executive Assistant – Administration, you will support a wide range of administrative and coordination tasks, including:
- Coordinate visa applications and medical insurance arrangements for experts’ business trips.
- Manage document translations and administrative correspondence.
- Oversee DHL account operations, including shipment coordination, order placement, and dispatching.
- Prepare and process legal documentation, including powers of attorney and legalization documents.
- Organise hotel bookings, travel itineraries, and reservations for business travel.
- Provide administrative support to Romanian Project Managers and Project Coordinators in ongoing projects.
- Support document formatting, preparation of official letters, collection of signatures, and scanning tasks.
- Update and maintain CVs of Romanian experts.
- Support general business administration activities, including business card management, PowerPoint presentations, and updating internal organisational charts.
- Maintain accurate records of holidays and vacation schedules for Romanian experts.
Requirements
The candidate should have:
- Relevant experience in administration, executive assistance, office coordination, or project support.
- Strong organisational and coordination skills.
- Good communication skills and attention to detail.
- Ability to manage travel, documentation, correspondence, and internal administrative processes.
- Advanced Microsoft Office skills, particularly Microsoft Word, Microsoft PowerPoint, and Microsoft Excel.
- Ability to work with multiple internal stakeholders and support ongoing project needs efficiently.
We Offer
- The role is expected to start as soon as possible.
- The position is planned as full-time; however, suitable part-time candidates will also be considered.
About the Company
GOPA Tech Romania is part of a larger organization focused on the Energy sector, operating in Romania.
Apply Now
Interested candidates can apply through the provided link.