Executive Assistant – Administration

About the Position

GOPA Tech Romania seeks an Executive Assistant – Administration to coordinate administrative, travel, documentation, and office support tasks for the Bucharest office, supporting Project Managers, Project Coordinators, and experts.

Tasks

• Coordinate visa applications and medical insurance for business trips
• Manage document translations and administrative correspondence
• Oversee DHL account operations, shipments, and dispatching
• Prepare legal documentation including powers of attorney and legalization documents
• Organize hotel bookings, travel itineraries, and reservations
• Provide administrative support to Romanian Project Managers and Coordinators
• Support document formatting, letter preparation, signature collection, and scanning
• Update and maintain expert CVs
• Support business administration including business cards, presentations, and organizational charts
• Maintain holiday and vacation records

Profile

• Experience in administration, executive assistance, office coordination, or project support
• Strong organizational and coordination skills
• Excellent communication and attention to detail
• Ability to manage travel, documentation, and administrative processes
• Advanced Microsoft Office proficiency (Word, PowerPoint, Excel)
• Capacity to work with multiple stakeholders

Languages

• Romanian
• English
• French

Employment Details

• Start: as soon as possible
• Position Type: Full-time (part-time candidates considered)

We Offer

• Opportunity to work in a dynamic and innovative environment
• Competitive salary package
• Professional growth and development opportunities

About the Company

GOPA Tech is a leading company in the energy sector, dedicated to providing innovative solutions and services. We are committed to excellence and continuous improvement.

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