Executive Assistant

About the Position

As an Executive Assistant at Bitpanda, you will be the operational anchor for executive leadership. Operating at the center of a fast-paced fintech environment, you will keep day-to-day operations running seamlessly-mastering complex schedules, streamlining workflows, and maintaining clear communication across teams so leadership can operate at peak efficiency.

Responsibilities

• Executive & administrative support: Provide high-level administrative, operational, and executive support directly to C-suite leadership.
• Calendar & travel logistics: Oversee complex, fast-changing calendar schedules, expense reporting, and international travel arrangements with high precision.
• Stakeholder & meeting coordination: Act as a primary liaison between leadership and stakeholders while organizing cross-departmental meetings and all-hands sessions.
• Executive communications: Assist in preparing and reviewing executive presentations, strategic documents, and internal communications.
• Cross-functional alignment & discretion: Collaborate closely with the wider EA team on company initiatives while providing confidential administrative support with absolute discretion.

Requirements

• Proven track record providing high-level administrative support to C-level or executive stakeholders.
• Native or full business fluency in both German and English (both strictly required).
• Demonstrated ability to manage confidential information with extreme discretion and switch tasks rapidly in a dynamic context.
• Full willingness to work from the Vienna office 5 days per week.

Please note: This position requires 100% on-site presence in Vienna and is not eligible for the "Work from Anywhere" benefit listed below.

We Offer

• Flexibility to work where you thrive – Enjoy the freedom of our Hybrid working model, combining onsite collaboration and remote work, with an additional 25 days per year to work from a city or country of your choice.
• Reward for your impact – Receive a competitive total compensation package aligned with Bitpanda’s pay-for-impact policy, including participation in our stock option plan.
• Support for your mental wellbeing – Access confidential coaching, counselling, and mental health resources whenever you need them through OpenUP.
• Time to recharge – On top of your standard annual leave, prioritise your wellbeing in 2027 with 3 additional days of paid time off to rest, reset, and recharge, available once you’ve been with us for 6 months.
• Continuous learning and growth – Grow your skills and stay ahead in your career with unlimited access to Udemy’s library of online courses at your own pace.
• Exclusive perks and rewards – Enjoy discounts, rewards, and perks from partners worldwide across lifestyle, wellness, tech, and travel.
• Support during life milestones – Take advantage of up to 8 additional weeks of gender-neutral new parent leave to welcome and bond with your new addition to the family.
• Fuel and focus on-site – Pandas in Vienna, Bucharest, Barcelona, and Berlin can enjoy free onsite dining, with freshly prepared lunches and snacks to keep you fueled and focused all day long.
• Recognition for your contributions – Celebrate milestones and achievements with recognition and rewards for your Tenure at Bitpanda.
• Show your Bitpanda pride – Access exclusive Bitpanda-branded merchandise and gear to represent.
• Connect and celebrate with your team – Join unforgettable company events, from our Winter Party in Vienna to gatherings worldwide, fostering fun, connection, and celebration

...and even more location-specific benefits designed to make life at Bitpanda even more rewarding wherever you are.

Above all, you will have the opportunity to learn and grow as part of Bitpanda’s incredible journey towards being Europe’s future #1 investment platform.

Bitpanda is committed to fostering a fair and equal environment based on trust and mutual respect. We believe that a diverse and inclusive workplace is paramount to our success and we are committed to building a team that represents a wide variety of backgrounds, perspectives, and skills.

These benefits may be adjusted at Bitpanda’s discretion and do not apply to our internships and exceptions to our Hybrid Working policy apply to teams with shift schedules or for folks whose roles require them to be in-office (think: Workplaces team or IT).