Executive Assistant - M/W/NB

• Contract: Permanent
• Work flexibility: Office-based

About the Position

Join Ubisoft's Paris studio as a highly reliable and proactive Executive Assistant (M/W/NB) to support the Director and Deputy Director in both day-to-day operations and higher-level coordination. This role requires the ability to connect the dots and anticipate needs to streamline communication flows and collaboration between the leadership duo and the partners in a fast-moving environment.

Responsibilities

Executive & Operational Support

• Manage the Director and Deputy Director’s agendas with a strong focus on prioritization, coherence, and time optimization
• Schedule and coordinate meetings across multiple stakeholders and time zones
• Prepare meeting rooms (logistics, equipment, materials) and ensure smooth execution
• Handle travel arrangements, expenses, and administrative follow-ups
• Act as the primary point of contact for internal and external meeting requests

Structure, Prioritization & “Connecting the Dots”

• Help rationalize incoming requests by:
  • Clarifying objectives
  • Challenging urgency when needed
  • Grouping or sequencing topics logically
• Identify overlaps, dependencies, or redundancies across initiatives and meetings
• Proactively suggest agenda structures, time blocks, or delegation options
• Anticipate upcoming needs, deadlines, or decision points

Meeting & Follow-up Support

• Prepare agendas, briefing notes, and pre-reads
• Take structured notes when needed and track action items
• Follow up on decisions and commitments, ensuring accountability
• Maintain an overview of ongoing topics and priorities

Requirements

• Proven experience as an Executive Assistant or similar role supporting senior leadership
• Outstanding organizational and time-management skills – anticipatory rather than reactive
• Ability to handle confidential information with discretion
• Comfortable operating in a fast-paced environment
• Strong written and verbal communication both in French and English

Nice to Have

• French and English at an advanced level

We Offer

• Work closely with senior leadership at the heart of decision-making
• Join a dynamic, passionate, agile team with an entrepreneurial mindset
• Have a real impact on how time, priorities, and energy are allocated
• A role that goes beyond pure execution into trusted partnership

About the Company

You may already know this (but it’s always good to be reminded): the Paris studio is Ubisoft’s pioneering studio and was behind the publisher’s first major successes after its creation in 1992. Today, we continue to lead iconic franchises such as Just Dance, Ghost Recon, and Mario + Rabbids. We’ve also built a strong reputation as a key partner in inter-studio collaborations on titles like Watch Dogs, Skull & Bones, Beyond Good & Evil 2, and Star Wars. Drawing on this experience, we continue to push creative boundaries with highly promising, unannounced projects.

With 750 talents from 35 nationalities, we’re proud to be the largest studio in France and one of the most experienced in the industry. Young talents benefit from the strong presence of senior profiles across creative, technical, and artistic roles. Everyone shares the same passion: pushing the limits of what’s possible and offering new experiences to our players.

Want to know more? You’ll probably find your answers here: Paris Studio!

Why Join Us

Ubisoft is an equal opportunity employer and offers all individuals the same access to employment, regardless of gender, ethnicity, religion, sexual orientation, social status, disability, or age. Ubisoft is committed to fostering an inclusive work environment that reflects the diversity of its player community.

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