Executive Assistant | A-Players

A-Players is hiring an Executive Assistant to work full-time with one of our US partner companies - a SaaS platform in the creator space that helps entrepreneurs, brands, and educators build communities, run courses, sell memberships, and host events in one place. You'll be employed by A-Players BA and embedded with the startup as a long-term member of their operations, working closely with the CEO and leadership team.

This is a high-ownership EA role for someone who can bring structure to a fast-moving environment. You’ll help the CEO stay focused, prepared, and on top of priorities by managing calendar flow, meeting context, follow-ups, and internal coordination. We’re looking for a reliable operator who can work with limited hand-holding, ask sharp clarifying questions, stay calm around senior stakeholders, and proactively surface what needs attention before it becomes a problem.

Core Responsibilities

• Executive calendar flow. You’ll manage a busy CEO calendar where priorities can change quickly. You’ll coordinate meetings across time zones, protect focus time, resolve conflicts, and make sure the calendar reflects what actually matters that week.
• Meeting context and executive communication. You’ll prepare the CEO for key meetings with the right context, links, documents, open questions, and background notes. When needed, you’ll join meetings, capture decisions and action items, draft recaps or follow-ups, and help turn scattered information into clear communication.
• Open loops and accountability. You’ll track decisions, tasks, unanswered questions, and follow-ups across calendar, Slack, email, docs, and task trackers. When something is unclear, delayed, or at risk of slipping, you’ll notice early and follow up with the right person.
• Lightweight automation systems and workflow support. You’ll create and maintain simple AI-powered/automation systems for priorities, recurring updates, meeting notes, decision tracking, and ad hoc projects. This might live in Notion, Airtable, Asana, ClickUp, Trello, Google Sheets, or whatever tool gets the job done.
• Ad hoc executive support. You’ll support business travel, logistics, selected admin/personal tasks, quick research, event or industry context, and other operational needs that help the CEO stay focused and organized. The scope may shift week to week, so good judgment and prioritization matter.

Requirements

• You have at least 1 year of experience as an Executive Assistant or similar role - and you understand what it means to support someone whose calendar, priorities, and context move fast.
• Your written and spoken English is C1. You can write concise updates, summarize meetings, draft follow-ups, and communicate confidently with senior stakeholders.
• You create structure and take ownership in ambiguity. You’re comfortable when priorities shift, information is scattered, and tasks don’t come with a perfect brief. When something is unclear, stuck, or at risk of being dropped, you ask the right questions, organize the context, follow up, and move it toward resolution.
• You think in systems. When something repeats, you look for a better way to organize it - a tracker, checklist, template, reminder system, workflow, or clearer documentation.
• You use tools and AI as leverage. You’re comfortable with calendars, Google Workspace, СRM, Slack, task trackers, and AI tools. You learn new systems quickly and use tools to reduce manual work.
• You bring executive maturity. You handle sensitive context carefully, stay calm around direct, fast-moving executives, and communicate with confidence.

Hours

Full-time, full overlap with US Eastern Time: 9:00 AM–5:00 PM.

How A-Players Works

We place professionals with fast-growing US companies. You're hired by us, paid by us, and supported by us - but your day-to-day work happens inside the client's team. We invest in training, mentorship, and long-term growth, and our best people stay with their client teams for years.

A-Players Startup Training Program

Before your first client placement, every candidate completes the A-Players Startup Training Program - a focused, practical program designed to help you understand how U.S. startups operate and what strong performance looks like in a founder-led environment.

The program usually runs for 2 weeks, depending on your background and the role. You’ll work through realistic startup scenarios that test how you structure ambiguity, communicate with founders, improve workflows, and use AI or automation to solve practical business problems.

A key part of the training is learning how to apply AI thoughtfully: spotting where it can reduce manual effort, deciding what should stay human-led, documenting your reasoning, and understanding the risks behind each solution.

You’ll receive access to A-Players’ internal knowledge base, practical playbooks, and direct feedback throughout the process. The goal is to help you feel genuinely prepared for your first startup placement, not just formally onboarded.

Hiring Process

1. Screening interview with the A-Players
2. Test task
3. A-Players Startup Training
4. Interview with the client team
5. Offer & reference check

Compensation for this role depends on your experience and the results of your test assignment.

Locations

• City: Kyiv
• Country: Europe
• Remote status: Fully Remote

Employment Type

• Type: Full-time

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Privacy Policy for the A-Players Employer Branding and Recruitment

Date of publication: 07-06-2024

We at A-Players manage our employer branding and recruitment process through our career site (the “Career Site”), and by using a related applicant tracking system.

In this privacy policy, we explain how we process your personal data if:

1. You visit our Career Site (you being a “Visitor”)
2. You connect with us via our Career Site, to create a profile with us and receive information about current or future vacancies with us (you being a “Connecting Candidate”)
3. You apply for a position with us, via our Career Site or a third party service (you being an ”Applying Candidate”)
4. We collect information about you from other parties, sites and services, since we believe your profile is of interest for our current or future vacancies (you being a “Sourced Candidate”)
5. We receive information about you from our employees or partners, since they believe your profile is of interest for our current or future vacancies (you being a “Referred Candidate”)
6. We receive information about you from a Candidate, who lists you as their reference (you being a “Reference”).

This privacy policy also describes what rights you have when we process your personal data, and how you can exercise these rights.

When we use the term “Candidate” in this privacy policy, we are referring to each of Connecting Candidates; Applying Candidates; Sourced Candidates; and Referred Candidates, unless it’s stated otherwise.

1. About Processing of Personal Data

Personal data is all information that can be directly or indirectly linked to a living, physical person. Examples of personal data are: name, e-mail address, telephone number and IP address. Processing of personal data is any automated use of personal data - such as collecting, creating, analyzing, sharing, and deleting personal data.

There are laws and regulations on how companies may process personal data, so-called data protection laws. Different data protection laws apply to different types of use of personal data, and in different parts of the world. An example of a data protection law that is relevant for our use of your personal data, as described in this privacy policy, is the EU Data Protection Regulation (2016/679, “GDPR”).

Most obligations under the GDPR apply to the so-called data controller. A data controller is the entity that decides for which purposes personal data will be processed, and how the processing will be executed. The data controller can use a so-called data processor. A data processor is an entity that is only allowed to process personal data as instructed by the data controller, and may not use the personal data for its own purposes.

We are the data controller when we process your personal data as described in this Privacy policy.

2. What Personal Data Do We Process?

All Individuals

• Device information - If you visit our Career Site, we will collect information about your device, such as IP address, browser type and version, session behaviour, traffic source, screen resolution, preferred language, geographic location, operating system and device settings/usage.
• Technical and statistical data - If you visit our Career Site, we will collect technical and statistical data about your use of the site, such as information about which URLs you visit, and your activity on the site.
• Communications data - We will collect and store your communication with us, including the information you provided in the communication. This may include the content of emails, video recordings, messages on social media, the information you add to your account with us, surveys, etc.
• Contact details - Such as your name, email address, telephone number and physical address.

Candidates

• Data from interviews, assessments and other information from the recruitment process - Such as notes from interviews with you, assessments and tests made, salary requirements.
• Information in your application - Such as your CV, cover letter, work samples, references, letters of recommendation and education.
• Information in your public profile - Meaning the information we collect about you from public sources related to your professional experience, such as LinkedIn or the website of your current employer.
• Information provided by references - Meaning the information we receive from our employees or partners who refer you to us, or by the persons you have listed as your references.

3. Where Do We Receive Your Personal Data From?

All Individuals

• From the Career Site. If you visit our Career Site, we collect technical and statistical information about how you use the Career Site, and information from your device.
• Directly from you. Most of the information we process about you, we receive directly from you, for example when you apply for a position with us or connect with us. You can always choose not to provide us with certain information. However, some personal data is necessary in order for us to process your application or provide you the information you request to get from us.

References

• From the person for whom you are a reference. If a Candidate lists you as their reference, we will collect your contact details from the candidate to be able to contact you.

Candidates

• From public sources. We may collect personal data about you from public sources, such as LinkedIn or the website of your current employer.
• From our references. We may receive information about you from our employees or partners (such as recruitment service providers), when they believe your profile is of interest for our current or future vacancies.
• From your references. If you provide us with references, we may collect information about you from them.
• Data we create ourselves or in cooperation with you. Information about your application and profile is usually created by us, or by us in cooperation with you, during the recruitment process. This may for example include notes from interviews with you, assessments and tests made.

4. For What Purposes Do We Process Your Personal Data?

Protect and enforce our rights, interests and the interests of others, for example in connection with legal claims.

Affected individuals: The individual(s) affected by the legal issue - this may include persons from all categories of individuals listed above.

Categories of personal data used: All the categories of personal data listed above can be used for this purpose.

Share your personal data with other recipients, for the purposes mentioned in Section 5 below.

Affected individuals: Varies depending on the purpose of the sharing, see Section 5 below.

Categories of personal data used: All the categories of personal data listed above may be used for this purpose.

Collect information about your use of the Career Site, using cookies and other tracking technologies, as described in our Cookie Policy.

Affected individuals: Visitors.

Categories of personal data used: Device information.

Maintain, develop, test, and otherwise ensure the security of the Career Site.

Affected individuals: Visitors.

Categories of personal data used: Device information; Technical and statistical data.

Analyse how the Career Site and its content is being used and is performing, to get statistics and to improve operational performance.

Affected individuals: Visitors.

Categories of personal data used: Device information; Technical and statistical data.

Provide you with updates about vacancies with us.

Affected individuals: Connecting Candidates.

Categories of personal data used: Contact details; Communications data.

Review profiles and applications sent to us. This also includes communicating with you about your application and profile.

Affected individuals: Connecting Candidates; Applying Candidates.

Categories of personal data used: All the categories of personal data listed above may be used for this purpose.

Collect and evaluate your professional profile on our own initiative. This also includes communicating with you regarding your profile.

Affected individuals: Sourced Candidates; Referred Candidates.

Categories of personal data used: All the categories of personal data listed above may be used for this purpose.

Contact you directly about specific, future vacancies with us.

Affected individuals: Candidates.

Categories of personal data used: All the categories of personal data listed above may be used for this purpose.

Record the interview(s) with you.

Affected individuals: Candidates.

Categories of personal data used: Communications data.

Contact you to ask for your participation in surveys

Affected individuals: Candidates.

Categories of personal data used: All the categories of personal data listed above may be used for this purpose.

Contact you to ask you to provide information about a Candidate, and evaluate the information you provide.

Affected individuals: References.

Categories of personal data used: Contact details; Communications data.

5. Whom Do We Share Your Personal Data With?

Our service providers. We share your personal data with our suppliers who provide services and functionality in our employer branding- and recruitment process. For example, this includes recruitment service providers and the supplier of our Career Site and related applicant tracking system.

Our group companies. We share your personal data with our group companies, when they provide us services and functionality to our employer branding- and recruitment process, such as access to particular systems and software.

Companies providing cookies on the Career Site. If you consent to it, cookies are set by other companies than us, who will use the data collected by these cookies in accordance with their own privacy policy. You can find information about which cookies this applies to in our Cookie Policy.

To authorities and other public actors - when we are ordered to do so. We will share your personal data with authorities and other public actors when we have a legal obligation to do so.

To parties involved in legal proceedings. If needed to protect or defend our rights, we share your personal data with public authorities or with other parties involved in a potential or existing legal proceeding. This can for example be in case of discrimination claims.

Mergers and acquisitions etc. In connection with a potential merger, sale of company assets, financing, or acquisition of all or part of our business to another company, we may share your personal data to other parties involved in the process.

6. On What Legal Bases Do We Process Your Personal Data?

To be able to process your personal data, we need to have a so-called legal basis. A legal basis is a reason for processing the personal data that is justified under the GDPR.

When we process your personal data for the purposes described in this Privacy Policy, the legal basis we rely on is normally that the processing is necessary for our legitimate interest in being able to recruit talent with the relevant competence for us. We have concluded that we have a legitimate interest in being able to perform the personal data processing for this purpose; that the processing is necessary to achieve that purpose; and that our interest outweighs your right not to have your data processed for this purpose.

You can contact us for more information about how this assessment was made. See Section 9 and 10 below for our contact information.

There may be specific circumstances when the processing is only performed if and when you provide your consent to the processing. This is for example the case if we propose to record an interview with you. Please see Section 9 below for more information about your right to withdraw your consent.

7. When Do We Transfer Your Personal Data Outside of the EU/EEA, and How Do We Protect It Then?

We always strive to process your personal data within the EU/EEA area.

However, some of our service providers process your personal data outside of the EU/EEA. We also use suppliers whose parent company, or whose subcontractor’s parent company, is based outside the EU/EEA. In these cases, we have taken into account the risk that the personal data may be disclosed to countries outside the EU/EEA, for example bec