Executive Assistant
Job description
About the Position
We are seeking a highly organized and proactive Executive Assistant to support senior leadership in managing day-to-day operations, enabling focus on strategic priorities. This role requires strong coordination skills, attention to detail, and the ability to anticipate needs in a fast-paced environment.
Responsibilities
- Calendar & Time Management: Proactively manage complex calendars, prioritize meetings, and ensure optimal time allocation aligned with business priorities.
- Travel & Expense Coordination: Plan and manage domestic and international travel, including logistics, itineraries, and expense tracking in line with company policies.
- Meeting Preparation & Documentation: Organize meetings with clear agendas, prepare pre-reads, capture key decisions and action items, and ensure timely follow-ups.
- Event & Stakeholder Coordination: Support the planning and execution of internal and external events, including leadership meetings, workshops, and offsites.
- Operational & Project Support: Assist with special projects, reporting, and ad-hoc initiatives, ensuring high-quality and timely delivery.
Key Outcomes / Success Metrics
- Time Leverage: Achieve ≥30% reduction in ad-hoc interruptions and ensure that >90% of meetings are well-structured with clear agendas and pre-reads.
- Commitment Tracking: Ensure 100% of action items are documented, assigned, and tracked through to completion.
- Operating Cadence: Establish and maintain a consistent rhythm for planning cycles, weekly leadership meetings, and monthly business reviews using standardized templates.
- Travel & External Coordination: Deliver seamless execution of complex travel plans and high-impact meetings/events with zero disruption.
Requirements
- Strong organizational and multitasking skills with high attention to detail
- Excellent communication and stakeholder management abilities
- Ability to work independently, anticipate needs, and prioritize effectively
- Experience supporting senior leadership in a dynamic environment
- Proficiency with productivity and collaboration tools (e.g., Outlook, Teams, Excel, etc.)
We Offer
- Opportunity to work in a dynamic and fast-paced environment
- Collaborative and supportive team culture
- Potential for professional growth and development
About the Company
The Workly s.r.o. is located at 4D CENTER, Kodaňská 1441/46, 101 00, Praha 10. We are committed to providing excellent support to our clients and fostering a positive work environment.
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