Executive Assistant

About the Position

We are seeking a dedicated Executive Assistant to join our team in Bucharest. This role involves managing executive calendars, coordinating meetings, and supporting key projects.

Responsibilities

• Maintain executive calendar, manage staff meetings and commitments.
• Organize department communications and key events.
• Assist in key projects such as mergers and acquisitions, venture investments, strategy, and partnerships.
• Provide selective support to direct staff and others in the organization as needed.
• Manage calendar and travel to help drive maximum effectiveness.
• Assist with scheduling group meetings.
• Coordinate special projects and large meetings with internal and external individuals.
• Organize quarterly all hands meetings and semi-annual team building events.
• Compile and publish weekly senior staff minutes and group updates.
• Maintain up-to-date organizational charts, contact lists, and email alias lists.
• Assist staff with travel coordination when required.
• Plan and schedule group off-sites.
• Arrange job candidate interviews and ensure smooth transitions for all new hires by obtaining office space, computer systems, and accounts and managing all related work requests.
• Process forms including expense reports, change of status, employment requisitions, contractor time cards, and IS and Facilities work requests.
• Perform general office administrative duties such as ordering supplies and equipment.
• Assist with audio, visual, and video and web conferencing when needed.
• Manage all open purchase orders.
• Work with vendors and project managers to ensure billing occurs in a timely manner and that project scope changes are considered and accounted for.

Requirements

• Core Skills:

  • Communication
  • Organization
  • Multi-tasking
  • Attention to detail

• Secondary Skills:

  • Team player
  • Flexible
  • Time management
  • Problem solving

Employment Type

• Full-time

Experience Level

• Middle

Experience Years

• 3-5

We Offer

• Competitive salary
• Opportunity to work in a dynamic and fast-paced environment
• Professional growth and development opportunities

About the Company

[Company description if present]