EXECUTIVE ASSISTANT TO CEO/PRESIDENT

About the Position

EXECUTIVE ASSISTANT TO CEO/PRESIDENT

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We are looking for a proactive and dynamic individual to join our team as an Executive Assistant to the CEO/President at Entex in Bucharest. This role offers a wide range of responsibilities and challenges, requiring constant reinvention and growth. If you are ready to evolve rapidly and efficiently, with a smile on your face and a passion for your work, we offer you the opportunity for a stable and long-term career development with our team!

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Responsibilities

• Participate in all CEO/President meetings and supervise all departments, organizing structured reporting of all company actions to the CEO/President.
• Assist in drafting presentations, marketing concepts, project management, contracts, and necessary documents.
• Supervise and report on the successful completion of all tasks in the administrative department: primary accounting (NIRs, invoices, notices, various reports, monthly accounting dossier preparation, settlements, attendance sheets, employment contracts, etc.).
• Maintain contact with business partners via email and phone.
• Supervise and report on the organization for office administration, acquisition of all investment objectives, and monitoring CAPEX and OPEX expenses.
• Monitor and report on the smooth operation of current activities.
• Ensure the interface between the company and external personnel (suppliers, clients, partners, representatives of various institutions, etc.) and promote an exemplary image of the organizational culture.
• Monitor and coordinate protocol activities under optimal conditions.
• Organize the CEO's agenda + monitor and organize external and internal meetings.
• Update and maintain the client and supplier database.
• Ensure the drafting and organization of various types of documents/offers in electronic and physical formats according to company standards and draft confidential documents for the CEO/President.
• Supervise and report on participation in the tender process for major works – PUBLIC TENDERS IN SEAP/SICAP and other external tender platforms.

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Requirements

• Higher education degree.
• Advanced knowledge of PC operation (MS Office at intermediate/advanced level).
• Relevant experience in administrative/operational/office management of at least 4 years.
• Experience in a technical company (IT, Software, Hardware, Telecom, etc.) of at least 2 years.
• Advanced English language skills.
• Excellent communication and interpersonal skills.
• Ability to analyze, synthesize, and make decisions, good organizer.
• Ability to manage multiple tasks simultaneously.
• Proactive, self-taught, energetic, detail-oriented person.
• Responsible, able to follow instructions and meet deadlines.
• Ability to organize time, tasks, and workplace.
• Multiple business trips, nationally and internationally.
• Driving license - Category B mandatory.

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We Offer

• A modern, dynamic, innovative, and challenging work environment with extensive opportunities for personal and multi-disciplinary professional development.
• Fixed salary and bonuses based on performance.
• Access to special offers negotiated at the company level.
• A unique, stress-free, cheerful, and constructive work environment.
• A young, experienced, and highly professional team (average age of 33 years).
• A company with a culture focused on success and performance, with colleagues who have an innovative spirit and are adapted to perfectly coordinated teamwork, which would certainly win the "Most Innovative Work Environment" award for SMEs, if such an award existed.
• Employment contract with an indefinite period.
• Work schedule from Monday to Friday, 09:00-18:00.
• Rare business trips.
• Participation in organizing various marketing and PR events of the company.
• ENTEX Business Standard package: laptop, mobile phone, and OPTIONAL medical insurance (after the probationary period).
• After the first 12 months, opportunities for growth and other benefits based on performance, annual evaluation.

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How to Apply

Interested candidates can send their resumes to [email protected] mentioning "Job Title" in the subject line.

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