Executive Assistant

About the Position

We are seeking an Executive Assistant to support our Executive Committee and manage key aspects of office administration in London, United Kingdom. This role is offered on a full-time basis with a Hybrid work location.

Responsibilities

• Diary and calendar coordination across the wider team, ensuring scheduling conflicts are managed proactively.
• Inbox management support, including triaging correspondence, flagging priorities for the team.
• Travel booking and itinerary management for team members, covering domestic and standard European travel.
• Meeting logistics, including room bookings, catering coordination, and circulating agendas.
• Office stock and supplies ordering, ensuring the London office is always well-equipped.
• General office management, including maintaining a clean, organised, and well-functioning workspace.
• Vendor and facilities liaison for day-to-day queries and routine purchases.
• Supporting with ad hoc tasks.

Requirements

• 3+ years of experience in an Executive Assistant role.
• Confident in managing complex diaries and coordinating schedules across multiple stakeholders.
• Strong written and verbal communication skills and the ability to build positive working relationships with colleagues.
• Excellent organisational skills and a strong eye for detail.
• The role requires discretion and the ability to handle sensitive and confidential information appropriately.
• Strong IT skills, particularly in Microsoft Office 365.
• Proactive self-starter who can anticipate needs and work independently.
• Ability to thrive in a fast-paced environment and adapt to shifting priorities.

We Offer

• Opportunity to work in a dynamic and professional environment.
• Be part of a diverse and inclusive company that values diversity.

About the Company

WSD is an employer that values diversity. We highly encourage applications from appropriately qualified and eligible candidates irrespective of age, race, religion, national origin, gender, sexual orientation, gender identity and/or expression, veteran status, disability, or any other status protected by applicable law.