Job Description, Responsibilities & Requirements
Expression of Interest: Executive Assistant
Islamabad, Pakistan
Candidați acum
About the Position
BAT is evolving at pace into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World. To achieve our ambition, we are looking for colleagues who are ready to join us on this journey! Tomorrow can’t wait, let’s shape it together!
DISCLAIMER: We might not have an open role at this moment, but, because our work environment is very dynamic, we would love to hear from you! We encourage you to apply and the moment we have a suitable position for your profile, the Recruitment Team will contact you as soon as possible.
Pakistan Tobacco Company has an exciting opportunity for an Executive Assistant in Islamabad
Responsibilities
- Manage the Head of Function’s (HoF) calendar, medical claims, travel & entertainment (T&E) claims, and other assigned day-to-day tasks. Also, assist the functional leadership team with expense claims.
- Oversee travel arrangements for the function, including booking flights, hotels, and coordinating visa applications.
- Organize departmental meetings and events, ensuring end-to-end execution, and coordinate cross-functional meetings with relevant stakeholders.
- Handle T&E portal-related matters, troubleshoot user issues, monitor ageing claims, ensure correct claim submissions, conduct training on T&E policies, and circulate regular educational communications.
- Manage purchase orders, vendor invoices (PO & non-PO), track departmental T&E budgets, consolidate reports, and maintain records of POs, GRNs, and invoices while liaising with internal and external stakeholders.
Requirements
- 3 to 4 years minimum of experience as an Executive Assistant
- Minimum bachelor’s degree in any relevant field
- Proficient in administrative tasks and support systems, with strong command of English and expertise in MS Teams and MS Office tools.
- Excellent communication skills with a strong ability in stakeholder management and the capability to independently handle administrative tasks and resolve related issues.
- Demonstrates proactiveness, ownership, and drive, while displaying strong teamwork and interpersonal skills.
We Offer
- We offer a market leading annual performance bonus (subject to eligibility)
- Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
- Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
- You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
- We prioritise continuous improvement within a transformative environment, preparing for ongoing changes
Why Join BAT?
We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.
Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.
We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).
Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award-winning employee experience here.
If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.
About the Company
At BAT, we are dedicated not only to jobs but to purposeful careers. We believe that every person can find their place in our organization. Whether you are seeking a mentor, looking to diversify your experience through international assignments, or adopting innovative ways of working, we want to support you in developing your career aspirations and discovering your full potential.
We believe in you. Come join us at BAT, where dedication meets opportunity, and your career story takes flight.
Values
In BAT, values are what guide us in achieving the company's purpose. They represent a compass and guide us on the path to A Better Tomorrow™, defining how we innovate, develop, and achieve success while setting high standards for individual achievements and collective progress. Based on integrity and collaboration, they support us in our role as pioneers of change in a rapidly transforming world, helping us build BAT's legacy with confidence and precision.
- Diversity and inclusion
- Acting with integrity
- Valuing our consumers
- Passion to win
- Acting independently with trust
- Stronger together
Take Control of Your Future with BAT
At BAT, we are dedicated not only to jobs but to purposeful careers.
We believe that each person can find their place in our organization. Whether you are looking for a mentor, want to diversify your experience through international assignments, or adopt innovative ways of working, we want to support you in developing your career aspirations and discovering your full potential.
We believe in you. Come join us at BAT, where dedication meets opportunity, and your career story takes flight.
“As a lawyer, I enjoy the challenge of managing ever-changing legal situations and providing advice to stakeholders in the business environment, who respond to challenges with talent and passion, in a company that truly respects its values. It is incredibly satisfying to contribute to the achievement of the company's strategic objectives and commercial plans, ensuring that our actions are both legally sound and successful.”
Sarah Myners
Lawyer, Employment Law, United Kingdom
Benefits
At the core, we understand that you give your best when you feel fully supported. Our thoughtfully designed rewards and benefits package is crafted to recognize your contributions and amplify your impact. As you grow, we grow with you.
Well-being
Social Well-being
Well-being is more valuable when shared. Benefits that encourage a sense of community and strong bonds among employees. The more we engage in communities and share the principles of a good life, the closer we will be to them. We encourage positive social interactions within and outside BAT, support collaboration, and create a positive work environment where employees feel appreciated and part of a community.
Emotional Well-being
Balancing work and personal life allows you to recharge your energy reserves and face challenges. Benefits and initiatives designed to support the mental health of employees. At BAT, we promote a culture of employee support, providing the necessary tools to better respond to life's pressures and become more resilient, regardless of the challenges they face.
Physical Well-being
Health is the cornerstone upon which all other aspects of our lives harmoniously rest. Benefits that support the physical health of employees, extending included services where applicable, and promoting a healthy lifestyle, reducing stress, and boosting energy and productivity at the general level.
Financial Well-being
Peace of mind is priceless, but it shouldn't cost a fortune. Benefits and initiatives designed to help you achieve financial stability and security, supporting you in making informed financial decisions, mitigating financial stress, and improving your short- and long-term prospects.
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- Why BAT? At BAT, we are dedicated not only to jobs but to purposeful careers.
- Unlocking Opportunities Being a truly global company, the scope and diversity of opportunities are limitless.
- The Hiring Process Candidate-se hoje. Após se candidatar, você receberá suporte durante todo o processo seletivo, assim como aconteceria se já fizesse parte da equipe.