Facilities Manager (m/f/d)
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Job description
About the Position
Facilities Manager (m/f/d)
Munich
At Flix, we offer a dynamic work environment with competitive pay, strong growth opportunities, and a tech-driven approach to making travel more accessible, sustainable, and affordable.
As Facilities Manager (m/f/d) at Flix, you can make an impact by taking full ownership of our Munich Headquarters Office (very close to Hirschgarten S-bahn) - ensuring it runs safely, efficiently, and to the highest standard for everyone who works here.
In this role, you will lead day-to-day facility operations, manage a small team, and oversee a broad portfolio of services spanning maintenance, vendor management, sustainability reporting, and office infrastructure.
You will be the go-to person for keeping our HQ functional, compliant, and future-ready - collaborating closely with internal stakeholders across IT, Finance, HR, Legal, and Procurement, as well as external service partners and building landlords.
Responsibilities
- Lead day-to-day facilities operations across the Munich HQ, coordinating maintenance, building services, security, parking, mail, and office services in a safe, efficient, and compliant manner
- Manage and develop a small facilities team of 2–3, alongside contracted maintenance providers - overseeing work order prioritization, quality control, and service contract performance
- Coordinate preventive and corrective maintenance of all building systems including HVAC, plumbing, electrical, fire alarm, and life safety equipment in collaboration with the building landlord
- Oversee facility refurbishments and renovation projects end-to-end, ensuring delivery on time, within budget, and to required standards
- Manage and maintain the CAFM system, keeping facility, asset, maintenance, and vendor data accurate, up to date, and audit-ready
- Lead environmental and sustainability reporting for the HQ - collecting, validating, and submitting energy, water, waste, and emissions data in coordination with landlords, utility providers, and internal teams
- Administer vendor contracts and serve as the primary on-site contact - coordinating estimates, installations, repairs, and regulatory inspections
- Support annual budget planning and variance analysis for facilities projects, liaising with Procurement to ensure compliance with purchasing policies
- Build and maintain strong working relationships with internal customers, occupants, landlords, and service partners, ensuring service requests are handled promptly and professionally
Requirements
- 7+ years of experience in facilities management, building operations, or a comparable role - with a strong track record in maintenance, project management, and vendor oversight
- Proven supervisory experience, with the ability to lead a small team and contracted service providers effectively
- Solid knowledge of building systems including mechanical, electrical, plumbing, and fire/life safety, with the ability to interpret construction plans and technical documentation
- Experience with CAFM systems and proficiency in MS Office and Google Suite
- Familiarity with environmental and sustainability reporting for corporate facilities is an advantage
- Strong project management and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment
- Results-oriented and self-motivated, with excellent organizational skills and a customer-service mindset
- Relevant qualifications in facilities management, engineering, or a related field are a plus
- Fluent in German and English, with strong written and verbal communication skills
We Offer
- Travel perks: 12 free Flix vouchers + 12 discount vouchers for friends & family.
- Wellbeing support: Access confidential 1:1 counselling, courses, and stress management for yourself and up to four family members.
- Learning & Development: Take advantage of language classes, training courses, and expert-led sessions to grow your skills.
- Mentoring Program: Connect with experienced colleagues to gain insights and accelerate your career.
- 30% Discount on Deutschland-Ticket; Urban Sports Benefits etc
To view more local benefits specific to each office location, please check out this link: Locations - Flix Career
Why Join Flix?
At Flix, you’ll find teams that rally together to overcome challenges and spark creativity. We believe in ownership culture - giving you the freedom to take initiative, make an impact, and shape your own career path.
As we continue to expand across the globe, you can make a real difference in how we work.
If you’re ready to grow and lead your journey, Flix is the place for you!
© Flix. This job description was sourced from the employer's public career page. TheJob is not the employer — we index the posting and route candidates to the source. All content rights and hiring decisions belong to the employer.
Flix changes the way millions travel every day.Thanks to our unique business model and innovative technology, we have quickly established one of the largest long-distance mobility networks in the world — and our journey has only just begun.People at Flix...— ... are self-starters— ... love innovation— ... are fellow travelers.Green Mobility to Experience the WorldFlixMobility, with its two entities of FlixBus and FlixTrain, is an innovative mobility provider.We are a tech platform company, operating an e-commerce platform in the transportation industry. Our FlixBuses first hit the road in 2013 and shortly after the success of the bus lines the rail industry was expanded with our FlixTrains in 2018.Our focus is on sustainability and making an important contribution to environmental and climate protection.We have two fully electric bus lines — one in Germany and one in France — and our FlixTrains run on 100% renewable Greenpeace electricity.Millions of customers since launchMillions of passengers have already traveled with us, 62 million in 2019 alone.2,500+ destinations, 37 countriesFlixBus connects 2,500+ destinations in 37 countries, a number which is growing nearly every day.400,000+ connections per dayWe connect cities with 400,000+ trips — often departing every 30 minutes.The Flix ExperienceTechnology and innovation are our passion. Our focus on new technologies allowed us to disrupt the bus market by developing and launching our e-ticketing system, the FlixBus-App, free Wi-Fi on board, GPS Live Tracking and, recently, even an on-board entertainment system.We are working to give the chance to everyone to experience the world, and do it conveniently, in Flix style.Big on connections, light on assetsIn only 6 years Flix became Europe’s largest intercity bus network — despite not owning buses. Our long-distance FlixTrains cooperates with the most-successful private train operators in Europe.Through these partnerships, the innovation and start-up spirit of the FlixMobility brands meet with the long-standing experience of traditional industry.FlixMobility’s R&D department — FlixMobility TechHere at FlixMobility Tech we develop software with the brightest minds from around the world to engineer new experiences for our millions of customers across our apps and websites.Flix on:Instagram:www.instagram.com/flixbusYoutube:www.youtube.com/... /UCualyNYPoSJB32tcPlOe36wLinkedin:www.linkedin.com/company/flixbus
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