Job Description, Responsibilities & Requirements
About the Position
Fiduciary Administrator
- Date Posted: 11 juillet 2026
- Employment Type: Durée indéterminée
- Location: Neuchâtel, CH
- Contract Type: 100%
About the Role
As a Fiduciary Administration Officer, you will be primarily responsible for providing efficient, professional administrative support to Relationship Directors/Managers, focusing on the formation and ongoing administration of Trusts and Companies. This role involves close and regular interaction with all members of the Trust Team, Relationship Directors/Managers, Accountants within the Family Office International department, and other departments.
Responsibilities
- Prepare and arrange the signature of all documents required for the transfer of the administration of entities between different offices, update the list of entities, and liaise with all relevant departments.
- Respond to requests from Relationship Directors/Managers for the execution of transactions or provision of information and clarification.
- Respond to requests from Accounting and Compliance departments for information and clarification about accounts or related administrative issues.
- Prepare and present periodic reviews of trusts and companies to ensure they are being administered in accordance with company policies, jurisdictional, and legal requirements.
- Ensure that the Company’s database system contains accurate and up-to-date information.
- Administration of your own portfolio of entities, including liaison with Relationship Directors/Managers where necessary. This includes:
- Formation of trusts, companies, and foundations in any jurisdiction.
- Termination of trusts, companies, and foundations in any jurisdiction.
- Assisting with transfers in/out of entities from/to other administrators.
- Drafting and checking documentation, resolutions, loan agreements, powers of attorney, facility documentation, property transaction documents, and letters to third parties.
- Assist Directors and Managers on ad-hoc client requests and Group projects as they arise.
- Provide general administrative support and assistance.
Requirements
- Well organized, with an interest in working in a high-paced, demanding environment.
- Diplôme de l’Ecole de Commerce, Maturité professionnelle, or equivalent; HEG/Bachelor degree is an advantage.
- First work experience in the Finance/Trust business is an advantage.
- Good level of English (min. B2).
- A strong interest in the Trust and Company administration business.
- At ease with Microsoft Office tools; knowledge of MS Dynamics/NavOne is an advantage.
- Excellent interpersonal and communication skills with the ability and maturity to deal effectively with all levels of staff and management within the Group, third-party service providers such as asset managers and tax consultants.
- A strong client care/service orientation.
We Offer
- Competitive salary
- Opportunity for professional growth
- Collaborative and dynamic work environment
About the Company
Stonehage Fleming SA is a leading provider of fiduciary and trust services, committed to delivering exceptional client service and innovative solutions in the Trust and Offshore sectors.
You are requested to submit your resume in English.