główna specjalistka/główny specjalista/X ds. obsługi projektów i funduszy zewnętrznych

About the Position

Łukasiewicz – Instytut Elektrotechniki is seeking a Senior Specialist for Project and External Funding Support to join our team in Warsaw. This role involves managing research and innovation funding, collaborating with various stakeholders, and ensuring the successful acquisition of external funding for our projects.

Responsibilities

• Monitor national and international funding sources for research, development, innovation, and investment activities.
• Analyze financial programs, competitions, and instruments offered by national and international institutions, including the European Commission, EU executive agencies, ministries, and national agencies/institutions.
• Identify opportunities for securing financial resources in line with the Institute's strategy and areas of activity.
• Prepare, develop, and submit funding applications from national and international sources.
• Coordinate the preparation of application documentation in collaboration with subject matter units, experts, and project partners.
• Develop project descriptions, schedules, budgets, and other required application attachments.
• Establish and maintain partnerships with national and international project partners and support subject matter units in building project consortia.
• Assist subject matter units in identifying funding opportunities and preparing project concepts.
• Monitor changes in regulations, guidelines, and program documents related to applying for national and international funds.
• Participate in informational meetings, training, workshops, and networking events related to project funding.
• Collaborate with funding institutions and manage the process of explanations and supplements to submitted applications.
• Prepare reports, analyses, and summaries on funding opportunities and the effectiveness of activities related to securing funds.
• Maintain a database of competitions, partners, and submitted project applications.

Requirements

• Higher education (preferred: economics, management, administration, finance, European studies) and at least three years of professional experience.
• 2 years of experience in securing external funds and/or preparing projects funded by national and/or foreign sources.
• Experience in preparing and submitting funding applications.
• Knowledge of national and international project funding programs, particularly EU funds.
• Ability to search, analyze, and interpret competition documentation, guidelines, and regulations.
• Ability to prepare budgets, projects, and action schedules.
• English language proficiency at least at level B2.
• Proficiency in Microsoft 365 tools (Word, Excel, PowerPoint, OneDrive, Outlook, Teams, SharePoint).
• Analytical thinking, synthesis of information, and ability to formulate recommendations.

Nice to Have

• Experience working in a scientific or research institution.
• Experience in building project partnerships and consortia.
• Experience in preparing R&D projects funded by NCBR, FENG, Horizon Europe, LIFE, or other international programs.
• Highly developed communication and interpersonal skills (ensuring, inquiring, informing about work progress, informing about delays/mistakes/errors/task completion, etc.).
• Initiative and proactivity in seeking new funding sources.
• Independence and responsibility for tasks.
• Thoroughness, accuracy, and meticulousness in task execution (e.g., attention to visual aspects of prepared documents/processes/tables/databases, editing them according to accepted principles).
• Excellent organization of one's work and ability to coordinate the work of multiple stakeholders.
• Willingness to collaborate in a team, share information, and adopt values important to the team.

We Offer

• Stable employment under an employment contract.
• Possibility of preferential insurance: medical (with subsidy) and life insurance.
• Sports card.
• Subsidies for recreation.
• Flexible start time within the allowed time range.
• Parking for institute employees.
• Subject matter development and a real opportunity to influence the surrounding business reality.

About the Company

Łukasiewicz – Instytut Elektrotechniki is a state legal entity, a leading unit in Poland in cooperation with industry, engaged in designing and improving electrotechnical products manufactured and operated. More information on the official website: www.iel.lukasiewicz.gov.pl.

Application Process

Interested candidates should apply through the APPLY button by September 22, 2026. We will contact only selected candidates. The employer reserves the right to close the recruitment without selecting a candidate and without stating a reason, as well as to extend the application deadline. Information about the recruitment result will be announced on the Institute's website. Additional information can be obtained on the website www.iel.lukasiewicz.gov.pl or via email: [email protected].

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