Grants and Contracts Specialist

About the Position

East Europe Foundation is seeking a Grants and Contracts Specialist to support the administration of EEF’s grants portfolio and short- and long-term contracts under EEF’s programs. The Grants and Contracts Specialist will work under the direction of the Fund’s Financial Director.

Responsibilities

General:

• Assist in the administration of EEF’s grants portfolio.
• Maintain an orderly and complete filing system for all grant and contract files.
• Maintain a grant and contract database.
• Coordinate with the EEF’s Finance Managers in preparing monthly/quarterly donors reports, installment projections, and during EEF’s audits.
• Prepare grant and contract reports for EEF’s senior management, and donors, as requested.

Grant Component:

• Provide and assist in the administration of EEF grants portfolio: conduct pre-award due diligence, budget assessment, prepare the grant agreements, perform reports review, process grants payments, and complete the close-out procedures.
• In coordination with Program staff, analyze grant narrative and financial reports to ensure compliance with EEF grantmaking policies and donor requirements.
• Participate in negotiations with grantees, consult and advise on financial reporting and grant management issues.
• Prepare grants payments and enter the information about grant expenses into EEF’s Accounting system.
• Participate in site visits to grantees to evaluate the project progress and financial reports’ documents.

Contract Component:

• Draft or review the program-related contracts in coordination with EEF’s Program staff.
• Provide risk management assessment concerning contractual issues.
• Review financial reports under contracts, where needed.

Requirements

• Bachelor’s degree in accounting, business management, law, economics, or a related field required; Master’s degree preferred.
• Proficiency with accounting standards and procedures is required.
• Minimum two years of relevant experience in grants and contract administration; understanding the USAID and EU contracts and grants management policies and procedures is desirable, but experience with other donor-funded projects will be accepted.
• Knowledge of the FAA contracts and related procedures is desirable.
• Attention to detail and excellent organizational skills are required.
• Strong computer skills including knowledge of Microsoft Excel, Word, and Office applications; Knowledge of the MS Project and accounting software is desirable.
• Ability to work independently, multi-task, prioritize, and cope with competing demands under tight deadlines.
• Strong interpersonal skills and ability to establish and maintain effective working relations with colleagues and partners.
• Ability to effectively communicate verbally and in written form in Ukrainian and English.

We Offer

• Opportunity to work with a reputable organization.
• Professional growth and development opportunities.

About the Company

East Europe Foundation is dedicated to supporting democratic development and civil society in Eastern Europe.

Application Deadline: July 15, 2024

Please send your CV and cover letter by July 15, 2024 to [email protected]. State the job title in the subject line of the email. No phone inquiries, please.