Grants Management Specialist

About the Position

The Danish Refugee Council (DRC) assists refugees and internally displaced persons across the globe. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

DRC has been operating in Syria since 2008, initially responding to the Iraqi refugee crisis before pivoting to a full-scale response to the Syria crisis from 2011 onwards. Our work encompasses the full cycle of displacement-responding to life-saving humanitarian needs and supporting community recovery until durable solutions can be achieved.

The Grants Management Specialist assumes responsibility over the efficient management and maintenance of grants related information, documentation, reporting, and processes across DRC Syria, under the supervision of the Grants Management Manager (GMM).

Responsibilities

Grants Management

• Facilitate the administration of grants management processes (reminders of deadlines; coordination of reports; submission via online portals; coordination of comments/revisions).
• Promote quality information management by maintaining an up-to-date filing system on SharePoint, including careful version control of proposals, grant amendments, top-ups, donor reports, etc.
• Ensure that DRC Dynamics is continually updated (reporting, instalments, start date, end date, total budget, and uploading of documents).
• Ensure the maintenance of an internal grants tracker, reporting schedule, grants review schedule, and proposal pipeline.
• Track and follow-up on installment requests, in close coordination with HQ and Finance counterparts.
• Support the Finance team with audit processes when grants-related documents are requested.
• Support the GMM for compliance checks in Donor Grant Agreements (compliance with codes, donor visibility requirements, etc.).
• Coordinate inputs and preparations for grant opening, review, and close-out meetings, including preparation of the Project Management Tool (PMT).
• Prepare internal guidance and updates on donor compliance, to be presented in grant meetings.
• Facilitate the meetings as delegated by the GMM, taking note of the action points, for circulation and follow-up post-meeting.
• Provide guidance to DRC staff on donor compliance, requirements, and guidelines.

Reporting

• Take responsibility for donor reporting deadlines (setting internal deadlines, preparing templates providing clear guidance to relevant colleagues, and following up on inputs).
• Lead the coordination, compilation, review, and finalization of donor narrative reports, including submission via online portals, ensuring high-quality, well-written, and timely reports meeting donor and DRC requirements.
• Support partners in improving report quality through structured feedback and mentoring on narrative and compliance standards.

Partnerships

• Support the Partnership Manager in conducting due diligence for new partnerships.
• Participate in local partner capacity assessments and the development of capacity building plans, where relevant.
• Support local partners with capacity building related to grants management.

Proposal Development

• As assigned by the GMM, support the development of project proposals, including coordination and follow up to ensure timely submission.
• Support quality assurance and submission including via online portals.

Requirements

• Excellent written English communication skills; experience writing and copy editing complex and lengthy reports.
• At least 3 years professional work experience in business development, reporting, or grants management in an NGO/INGO or similar.
• Experience with grant management, and donor reporting.
• Experience with inter-departmental coordination.
• Understanding of localisation principles and equitable partnership frameworks in humanitarian programming.
• Cultural sensitivity and adaptability.
• Ability to manage a high workload and manage stress.
• Proven ability to manage stakeholders with strong communication, coordination, influencing, and interpersonal skills.
• Commitment to humanitarian principles and DRC values.
• Strong understanding of global protection sector standards, protection analysis, and Results-Based Protection.
• Experience in project development (including proposal writing) an advantage.
• Experience in DRC Core Sectors (Protection, SWI, Economic Recovery, HDP) an advantage.

Education

• Bachelor of Arts or other relevant degree.

Languages

• English (Fluent)
• Arabic (Fluent)

We Offer

• Contract length: up to 31 December 2026 (Extension based on performance and funds)
• Level: Non-Management G2
• Location: Syria - Damascus
• Expected Start date: July 2026

Application Process

Interested? Then apply for this position here: Talentech - Grants Management Specialist - Application Form

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

Applications close on 25 June 2026

About the Company

Founded in 1956, DRC Danish Refugee Council is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world - and are one of the few with a specific expertise in forced displacement. In over 30 countries, we protect, advocate, and build sustainable futures for refugees and other displacement-affected people and communities.

By working in DRC, you will be joining a global workforce of over 6,000 employees. We pride ourselves on our:

• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development

Danish Refugee Council is an equal opportunity employer and we consider all applicants based on individual merit and qualifications, regardless of personal characteristics or attributes. We are committed to increasing the diversity of our workforce, aiming for a 50% balance of men and women in management roles and ensuring that at least 50% of management roles are filled by national staff. We recognize that a diverse and inclusive team is crucial for achieving our organizational goals and making a positive impact on the communities we serve.