Grants Specialist (National)

About the Position

The Danish Refugee Council (DRC) is one of the world's leading humanitarian NGOs, working in over 30 countries to provide adequate assistance and protection to refugees, asylum seekers, IDPs, returnees, people on the move, and vulnerable local populations/host communities. Currently, DRC is seeking a highly qualified Grants Specialist (National) based in Caracas, Venezuela.

Responsibilities

Grants Management Monitoring, Compliance, Quality Assurance, and Administration

• Ensure high-quality contract management in close cooperation with the Grants Management Manager, flagging any issues or potential risks.
• Support contract amendments, including cost/no-cost extensions and project revisions, in coordination with the Grants Management Manager and relevant internal stakeholders.
• Coordinate and facilitate meetings for grant kickoff/opening, review, and closing, including monitoring progress against timelines and action points.
• Monitor, update, and ensure the DRC's Grants Management Cards on Dynamics and internal documentation systems (SharePoint) are fully updated.
• Review and update the grants tracker and ensure regular communication with DRC regional offices, headquarters, and field teams.
• Support with the monitoring of the grants portfolio, working directly with the implementation teams, ensuring a sound understanding of contractual obligations and regulations.
• Ensure that contractual obligations and reporting deadlines are known and met by Programme, M&E, and Operations team.
• Troubleshoot identified gaps for meeting deliverables in the given timeframe and budget, informing relevant staff in the country and seeking DRC HQ Program Department advice on potential solutions that would meet donor rules.

Reporting and New Business Development

• Coordinate the preparation of project reports in accordance with donor requirements, working directly with other DRC departments in Venezuela.
• Support with the provision of training in proposal development and reporting for grants and program teams.
• Support the Grants Management Manager to update the donor mapping and funding tracker, keeping abreast of funding trends and donor strategies.
• Support the Grants Management Manager in maintaining active and regular communication with donors, ensuring timely response to communications.
• Participate in external coordination and fundraising-related meetings as delegated by the Grants Management Manager.
• Support the Grants Management Manager in the Go-No-Go meetings for new grants and contribute to the proposal planning meeting.
• Coordinate with program technical coordinators, base managers, support services, and implementing partners to gather their input for proposal development. Edit and compile the final draft of the proposal and annexes and ensure that they meet the required quality standards before submitting them to the Grants Management Manager for review.
• In collaboration with the MEAL team, ensure that project proposal development and donor reporting are informed by reliable organizational data and learning.
• Ensure involvement of DRC HQ in Quality Assurance of reports or proposals when needed, particularly for strategic grants.
• Assist on communication, negotiations, and coordination with donors and external stakeholders.
• Support with ad hoc tasks, such as the preparation of factsheets, sitreps/flash reports, capacity statements, etc.
• Promote Diversity, Equity & Inclusion and display respect, care, and interest in all employees.

Any ad-hoc tasks assigned by the Grants Management Manager

Requirements

• Excellent communication and interpersonal skills, including the ability to build relationships with internal and external stakeholders.
• At least 3 years of experience in grants management, preferably with an international NGO or other donor-funded organization.
• Knowledge and experience working with multiple sectors including protection, food security and livelihood, WASH.
• Proficiency in Microsoft Office and other relevant software, including Word, Excel, and PowerPoint.
• Solid experience in the compilation of donor proposals, modification requests, and reports; with practical experience in working with UN donors (UNHCR, WFP, OCHA), ECHO, GFFO, SDC, and private foundations.
• Knowledge of donor rules and regulations.
• Demonstrated ability to prioritize large workloads, to consistently meet deadlines, and adapt in a complex and challenging work environment.
• Excellent communication, coordination, influencing, and interpersonal skills.
• Demonstrate ability in thinking creatively and practically to improve the quality of projects.
• Ability to work within a multi-cultural/diverse team.
• Commitment to Humanitarian principles and DRC values.

Education

• University Degree in Social Sciences, International Development, or relevant fields.

Languages

• Fluency in English (speaking, writing, reading) is essential.
• Communication skills in Spanish are mandatory.

We Offer

• The opportunity to be part of one of the best NGOs worldwide.
• Access to over 1,000 free online trainings and certifications.
• Contract duration: subject to budget availability.
• Salary: Band G2 / Non-management. National contract.
• HCM insurance fully covered by the organization.

About the Company

Founded in 1956, the Danish Refugee Council (DRC) is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world and are one of the few with a specific expertise in forced displacement. In over 30 countries, we protect, advocate, and build sustainable futures for refugees and other displacement-affected people and communities.

By working in DRC, you will be joining a global workforce of over 6,000 employees. We pride ourselves on our:

• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s, and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Danish Refugee Council is an equal opportunity employer and we consider all applicants based on individual merit and qualifications, regardless of personal characteristics or attributes. We are committed to increasing the diversity of our workforce, aiming for a 50% balance of men and women in management roles and ensuring that at least 50% of management roles are filled by national staff. We recognize that a diverse and inclusive team is crucial for achieving our organizational goals and making a positive impact on the communities we serve.

Application Process

All applicants must upload a cover letter (max. 1 page) and an updated CV (max. 2 pages, without attachments) in English or Spanish, on the DRC employment platform. Applications sent by email will not be considered.

Application Deadline

Sunday, July 12 at 11:59 pm Local Time. Please note that applications will be reviewed continuously, and interviews will be scheduled as soon as a suitable candidate is identified. DRC reserves the right to close the vacancy before the deadline once a suitable candidate is identified.

Start Date

July 2026.