Grants Specialist - Partnerships

About the Position

The Danish Refugee Council (DRC) is a humanitarian, non-governmental, and non-profit organization, founded in 1956, that works in more than 35 countries around the world. The Grants and Partnerships Specialist plays a key role in ensuring effective and efficient grants management, compliance, and partnership coordination for a multi-donor facility working on localization in Sudan and the region.

Responsibilities

Grants and Partnership

• Support the development and execution of application processes, including guidelines, templates, and evaluation criteria.
• Support partners on proposal development, conduct due diligence and vetting processes for partner organizations, ensuring compliance with donor and Fund standards.
• Prepare and administer grant agreements and amendments in coordination with the Partnerships and Grants Manager and partner onboarding.
• Provide Technical Assistance Facility linkages, especially on partner monitoring and provide capacity building support to partners on grants management, compliance, and reporting.

Grants Management and Compliance

• Oversee the development and roll-out of the Fund Grant Management System (GMS).
• Ensure partners comply with grant conditions, Fund Operations Manual, and donor requirements.
• Update and maintain the Fund risk register and dashboard, addressing high-risk areas.
• Monitor grant implementation, ensuring timely and quality submission of financial and narrative reports.
• Follow up in regular meetings with the partners and ensure timely escalation of risks and challenges.
• Liaise closely with the Operations Manager to ensure that grants are processed in a timely manner.
• Track partner spending against budgets and flag variances.

Technical Support and Capacity Building

• Support partners in developing procurement plans, risk registers, capacity-building strategies, and staffing plans.
• Provide partner training on grant report writing, donor compliance, and operational procedures.

Administrative Support and Reporting

• Ensure all grant-related documents are appropriately uploaded and backed up in the GMS or other systems.
• Maintain detailed records of grants, including applications, reports, and feedback letters.
• Coordinate review meetings with partners and follow up on action points.
• Review partner reports on a rolling basis as per submissions and provide qualitative feedback.

Stakeholder Engagement

• Coordinate with internal stakeholders, including MEAL (Monitoring, Evaluation, Accountability, and Learning), TAF, support teams, to ensure robust oversight of projects.
• Provide an effective interface with prospective and current fund partners.

Requirements

• Minimum 3 years of experience in grants management within the NGO/INGO or donor sectors.
• Proven expertise working with institutional donors (e.g., FCDO, EU, ECHO, SIDA, NORAD).
• Strong understanding of donor regulations and compliance.
• Experience working in Sudan and strong understanding of the Sudan context.
• Ability to prioritize workloads, meet deadlines, and adapt to complex environments.
• Previous experience in partnership management and capacity building.
• Fluent written and spoken Arabic language.

Nice to Have

• Experience working with Dynamics, SAP, Oracle, or similar ERP systems.
• Familiarity with Power Apps or internal grants systems development.
• Experience working with Group Cash Transfer mechanism.

Education

• University degree in international development, business administration, political science, or a related field.
• Certifications in grants or partnership management are an advantage.

Languages

• English: fluent spoken and written necessary
• Arabic: fluent spoken and written necessary
• French: preferred

We Offer

• One-year contract with possibility of extension, subject to funding and performance.
• Salary and other conditions are offered in accordance with DRC’s Terms of Employment.
• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development

About the Company

Founded in 1956, DRC Danish Refugee Council is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world - and are one of the few with a specific expertise in forced displacement. In over 30 countries, we protect, advocate and build sustainable futures for refugees and other displacement-affected people and communities.

Application

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. DRC only accepts applications sent via our online-application form on www.drc.ngo under Vacancies. Please remember to upload both a letter of application and your CV and do not attach any written recommendations. Please submit your application and CV in English no later than 3rd July, 2026.

DRC is committed to achieving gender parity in staffing at all levels. Female candidates and those from minority groups are strongly encouraged to apply. DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

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