Head of Financial Contract Management

About the Position

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the Country Office to fill the position of the Head of Financial Contract Management (full-time, Kyiv).

Responsibilities

• Ensuring the quality, efficiency, and economics of administrative and commercial support processes in the areas of financial contract management in S/4HANA.
• Ensuring compliance with company-wide procedures (P+R), country-specific guidelines, and national legal requirements.
• Management of employees (range 7-9) in accordance with GIZ management principles and guidelines to promote a sense of corporate identity, enable employees to carry out tasks independently, and create scope for creativity and innovation.
• Introducing and disseminating new policies, rules, and guidelines relating to administrative procedures respecting the standards in S/4HANA.
• Ensuring an efficient and effective interface management through regular knowledge transfer and contact with employees in the clusters and HQ.
• Representation of the unit vis-à-vis business partners, internal customers, and external auditors.
• Cooperation and regular exchange with Procurement Team and Accounting (Financial Operations) Team to align policies and processes.
• Coordinating and securing internal control activities within the portfolio of GIZ Ukraine.

Tasks

Coordination Tasks

• Advises the management of the GIZ Country Office on questions relating to financial contract management.
• Cooperates with neighboring teams for accounting and procurement.
• Cooperates with finance managers of clusters.

Managerial Responsibility

• Is responsible for the smooth processing of the business area.
• Manages all staff reporting to him/her/them (7-9 employees) in accordance with GIZ management principles and guidelines.
• Is responsible for recruiting, selecting, grading, and planning the assignment and development of staff members of his/her/their team.
• Is responsible for monitoring and managing staff ensuring efficiency in the process.
• Carries out annual staff assessment and development talks for staff members of his/her/their team.

Content-related Tasks

• Ensures efficient, quality-assured processes within the standards of S/4HANA.
• Checks the documents for completeness and contractual conformity.
• Ensures verification of business partner master data (e.g., bank details, name, and address).
• Ensures arithmetical verification and review of receipts for payment for contracts and procurements.
• Ensures invoice verification and document verification for construction invoices and, in specific cases, eventually prepares construction-specific accounting sheets for each payment.
• Conducts communication with contractors.
• Ensures checking and updating accounting data in S/4 entered with procurement.
• Ensures/supports proper filing (electronic and hard copies).
• Supports providing advice to recipients of Local Contribution Agreements.
• Conducts assessment of commercial processing experience (KEP).
• Checks the expenditure list for Local Contributions.
• Supports in audit processes for projects, Country Office, and HQ.
• Provides expert input on contract drafting, billing modalities, tax issues, etc.
• Manages and secures the annual Internal Control activities in line with P+R.
• Ensures internal and external networking between different teams.
• Thinks and acts outside the boundaries of the immediate team.
• Formulates solutions for exceptional or complex issues and fundamental issues relating to the section.
• Develops themes and instruments in his/her working area and incorporates these into the overall context.
• Assigns and conducts trainings in the area of responsibility.
• Proposes and decides on solutions for non-standard, justified cases.

Other Duties / Additional Tasks

• Integrates colleagues from other teams including cluster service units into IC activities.
• (Pro)actively participates in regular meetings with finance managers and finance/procurement teams.
• Performs other duties and tasks at the request of management.

Requirements

Education / Training

• MSc/MBA/master’s degree in finance, accounting, business administration, or a similar area.

Professional Experience

• At least 5 years’ experience in business process or change management.
• At least 3 years’ experience as an internal controller or auditor.
• Specific knowledge in the legal requirement for invoicing of services and procurement in Ukraine.
• At least 3 years’ experience in a leading function.

IT Knowledge

• Profound knowledge of MS Office package.
• Knowledge of and experience with SAP system.

Language Qualifications

• Very good English knowledge in speaking and writing.
• Native speaker of Ukrainian.
• German knowledge is an advantage but not a must.

Other Competences

• Good communication skills.
• Strong analytical, statistical, and problem-solving skills.
• Ability to recognize sensitive issues and timely, confidential communication.

We Offer

• Official employment, salary fixed in EUR, performance-related bonuses, and 13th salary.
• Medical insurance, 29 vacation days annually.
• Language classes, hard and soft skills trainings.
• Individual and group psychological support.
• Possible flexible and remote work (depending on projects’ needs up to 10 days a month within the Ukrainian border).
• Meaningful and valuable work, international environment.

Employment Conditions

Full-time position with a 40-hour working week. Place of assignment is Kyiv. Starting as soon as possible. The contract duration will be 12 months with the possibility of prolongation.

GIZ is an equal opportunity employer and is committed to fostering a diverse and inclusive working environment. We welcome applications from all qualified candidates regardless of gender, age, ethnic origin, religion or belief, sexual orientation, or any other characteristic.

We particularly encourage veterans and people with disabilities to apply.

Application

We are looking forward to your application in English, comprising your CV and a Cover letter explaining your motivation to apply for the job to @email until COB 23 July 2026, Thursday. Only shortlisted candidates will be contacted for the next stages of the recruitment process.

Candidates are requested to submit their documents with the following title:

• Surname Name_CV
• Surname Name_Cover letter

By sending the application, you give the consent for the personal data processing for recruitment processes solely according to GIZ data privacy regulations. You can familiarize yourself with these regulations by the link Data protection | GIZ.