Head of People Operations & Automation

About the Position

Head of People Operations & Automation

Location: Vilnius, Lithuania (Hybrid model: 4 days onsite, 1 day remote)

Department: Human Resources

Company: Kiloverse

Employment Type: Full-time

Salary: Gross salary range is 6,000 to 8,000 EUR/month.

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About the Role

Kiloverse is the operational force that helps ventures grow by building the systems, teams, and infrastructure that turn ideas into scalable businesses. We are looking for a Head of People Operations to build the systems and processes that keep Kilo running smoothly as we scale. You will lead a team of two and own HRIS, compliance, contractor management, and people data. You will also build the reporting and self-service tools, AI included, that make People Ops simple and reliable for 500+ employees.

You will report to our Chief People Officer and be the first dedicated leader of People Operations at Kilo. Most of our people work in Lithuania and across Europe. Your job is to take the function from “whoever sees it, does it” to clear ownership, documented steps, and predictable delivery.

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Responsibilities

• Lead and develop the team, set priorities, and build a culture of ownership and great service.
• Build workflows, a knowledge base, and AI-powered self-service so employees and managers can get help without waiting and still reach a person when they need one.
• Run the employee lifecycle end to end, including onboarding, contract changes, internal moves, leave, offboarding, and employee records.
• Oversee EoR setups, structure contractor community, and new country launches, with clear documentation and controls that keep us compliant with local laws.
• Own our HR tech stack end to end, starting with Personio. Assess whether it’s still the right fit or whether a switch makes sense, then lead integrations, data quality, access controls, and automation.
• Build dashboards and reporting on headcount, turnover, costs, and more that help leadership make better workforce decisions.
• Work closely with Finance, Legal, and IT on systems, integrations, and data accuracy, and manage external vendors and providers.
• Get the process and data right before automating, so the function can scale without headcount growing at the same rate.
• Be part of the People Leadership Team and help shape our wider people strategy.

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Requirements

• 7+ years in People/HR Operations, including at least 2 years leading a team.
• Hands-on experience with multi-country payroll, EoR, and employment compliance in Europe. Lithuanian labor law knowledge is a must.
• Experience managing contractors or freelancers at scale and understanding the risks involved.
• Hands-on HRIS experience (Personio, HiBob, or similar), including implementation or migration and process automation.
• Comfortable with data, building reports and dashboards, and turning numbers into recommendations.
• A clear point of view on how AI can change People Ops, and the judgment to use it safely.
• A track record of taking a function from ad hoc to structured in a fast-growing environment.
• Happy to set direction and just as happy to fix a payroll issue yourself.
• Lithuanian and fluent in English.

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We Offer

Own your wellness

Stay sharp and well in your own way – health insurance (after probation), on-site physiotherapist, office gym, and fitness classes keep you moving. Plus 7 extra days off, 3 for weddings, hybrid work, and the freedom to work 2 months from anywhere in the world.

Boost your daily life

Every breakthrough needs a spark, and our daily setup is designed to support it. Enjoy a pet-friendly office, fresh breakfasts, hot lunches, and fully stocked drawers and fridges for a quick snack or even a team-cooked meal together. Rooftop and cellar events keep things lively, while a public transport card for Vilnius and access to Perks.lt benefits help make everyday life a little easier.

Shape your growth path

Builders never stop learning. Coaching, mentorship, training, conferences, online courses, subscriptions, books – you’ve got a €1100 yearly budget to fuel personal or team growth. You pick the path – we’ll back you all the way.

Drive global impact

This is where ambition scales. Build impact across 30+ brands worldwide. Launch bold projects. Even step in as a co-founder – we reward those who push further. And if you bring in more great people, you get €1500 for every successful referral.

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About the Company

Kiloverse is the operational force that helps ventures grow by building the systems, teams, and infrastructure that turn ideas into scalable businesses. We are looking for passionate and driven individuals to join our team and help us achieve our mission.

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Ready to apply?

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