About the Position

HR Administration Specialist (Military Records)

Due to the expansion of the company’s headcount, we need a specialist in HR records management and military records management. The role requires a hybrid work format, as it will be necessary to exchange and transfer documentation (all documents are stored in the office).

This is a fairly specific role, yet one that requires a great deal of creative thinking: developing internal regulatory documents and documentation templates. The dynamic nature of the company’s talent means there is always something new to learn. We offer vast opportunities for training and professional growth in this field.

Responsibilities

HR records: issuing orders (hiring/dismissal), drafting employment contracts, and maintaining personal files
Development of internal regulatory documents (job descriptions, staffing schedules, etc.)
Business travel: preparing and developing documents related to employee business trips
Military records: full management of the area (maintaining lists, submitting data to the TCC, reconciliations with the TCC)
Monitoring legislative changes in the field of HR records and military records management

Requirements

Experience in HR records management and military records management
Confident use of any basic Microsoft Office applications
Ability to work with government platforms (Diia, Pension Fund)

Personal Qualities

Ability to work in a team; a drive to learn and stay up to date (since legislation changes constantly, it is essential to monitor it and react promptly)
Willingness to show initiative and bring fresh ideas

We Offer

Corporate Events

Despite being remote-first, we love meeting up in person, so we often organize events in our Gismart hubs.

Learning & Development

Growth is our top priority, so we’ll cover 70% of your professional development courses and 100% of your English language courses.

Mental & Physical Health

We provide health insurance, sports and psychotherapy reimbursement.

Time Off Policy

18 days of paid vacation, 3 paid personal days, plus 1 day for each year at Gismart.

Public Holidays

Gismart observes public holidays based on the Ukrainian or Polish holiday calendars. Employees working in other locations are entitled to 12 public holidays per year.

Sick Leave

100% Sick Leave Compensation.

Personal Equipment Policy

You can use our corporate devices or work on your own laptop and get a monthly depreciation compensation.

Remote-First Work

Work from home anywhere in the world, in one of our Gismart hubs, or in a coworking space, which we’ll pay for.

About the Company

Gismart is a mobile app developer with award-winning products in Health, Wellness, Utilities & Music and over 1 billion downloads across the globe.

Our apps inspire and empower people to build a healthy lifestyle that’s sustainable and enjoyable.

Our Way of Working

Deliver what matters: "There’s real pride when something we built goes live."
Respect and support others: "Whenever I’m stuck, there’s always someone who jumps in to help - no judgment."
Initiate and own: "If you give them a task, they’ll not just do it - they’ll think of a better way to solve it."
Voice openly: "I always know where we’re heading and why - no surprises."
Execute with quality: "Always aims to improve the product, even when it’s already good."

If you are passionate about mobile app development and want to join a company that’s reshaping the industry, Gismart is the place for you.

HR Administration Specialist (Military Records)

Job Description, Responsibilities & Requirements