HR Administrator (1 year FTC)

About the Position

HR Administrator (1 year FTC)

This is a 1-year Fixed-Term Contract (FTC) role to cover maternity leave.

Responsibilities

The HR Operations Specialist is responsible for delivering efficient, accurate, and compliant HR administration and employee lifecycle processes. Key responsibilities include:

• Managing all aspects of the employee lifecycle
• Preparing employment contracts, offer letters, and HR documentation
• Ensuring employee records are maintained accurately within HR systems
• Conducting right-to-work and pre-employment checks
• Maintaining HRIS records and employee databases
• Ensuring data accuracy across HR, payroll, and benefits systems
• Producing regular HR reports and people metrics
• Supporting system testing, upgrades, and process improvements
• Maintaining document retention and GDPR compliance
• Preparing and submitting payroll changes within agreed deadlines
• Administering all aspects of the company pension schemes
• Acting as the first point of contact for pension queries
• Administering employee benefits including salary sacrifice schemes, private medical insurance, life assurance, wellbeing benefits, and other reward programs
• Preparing employee data for annual life assurance and benefits renewals
• Managing the QuadPerks (Benefit platform)
• Coordinating long service awards, employee recognition initiatives, and employee discount schemes

Requirements

Your profile:

• Previous HR administration or HR operations experience
• Strong understanding of employee lifecycle processes
• Experience working with HR systems and databases
• Excellent attention to detail and organizational skills
• Strong Microsoft Office skills, particularly Excel
• Ability to manage confidential information appropriately
• Excellent communication and customer service skills

Desirable:

• CIPD Level 3 or Level 5
• Experience of Workday or similar HRIS
• Knowledge of UK employment legislation
• Experience supporting payroll and benefits administration

We Offer

Rewards & Benefits:

• Flexible Work: Embrace a hybrid work model blending office and remote setup for a balanced lifestyle.
• Endless Learning: Access global opportunities for growth through our 24/7 online learning platform.
• Inclusive Community: Join our Empowered Communities and engage in our Philanthropy program.
• Comprehensive Rewards: Enjoy competitive Total Rewards covering wellness, work/life balance, and more, including a generous referral scheme.
• Caring for Wellbeing: Access our complimentary employee assistance program for mental health support.

About the Company

At Quadient, we support businesses of all sizes in their digital transformation and growth journey, unlocking operational efficiency with reliable, secure, and sustainable automation processes.

Our success in delivering innovation and business growth is inspired by the connections our diverse teams create every day, with our clients and each other.

It’s these connections that make Quadient such an exceptional place to grow your career, develop your skills, and make a real impact – help our future-focused business lead the way in powering secure and sustainable business connections through digital and physical channels.

Smart Work at Quadient

At Quadient, our Smart Work approach fosters connection, collaboration, and innovation while offering flexibility based on role requirements. Whether on-site, hybrid, or remote, our work environments are designed to support productivity and engagement.

Be yourself at Quadient

Our values define how we work as a team: Empowerment, Passion, Inspiration, and Community. They inspire us to be EPIC. Together. What makes Quadient different is how different we are. We’re a team of individuals with one goal but many perspectives. When you connect with Quadient, you become part of a community that cares - in a culture that embraces differences and values every voice.

We will consider any reasonable modifications to the interview process. If you require any assistance with the application process, please email us at [email protected]

Quadient is an Equal Employment Opportunity Employer. We firmly believe in zero discrimination in employment on any basis, including race, color, religion, sex, national origin, age, disability, veteran or military status, genetic information, citizenship status, and any other characteristics protected by local, state, or federal law.

People. Connected.