About the Position

We are hiring an HR Coordinator for our Burnaby studio. Manage workforce documentation, assist in hiring, and support employee onboarding.

Responsibilities

Create, edit, and manage employment contracts, and other essential documents.
Oversee records management, including new hire paperwork and data integrity within multiple systems.
Handle data input related to employee documents, personal information, and leave requests.
Coordinate with various departments to maintain up-to-date information.
Manage and update records for incident reports, disciplinary reports, and probationary reports.
Gather data and create reports for key performance indicators.
Supervise new employee onboarding and orientation sessions.
Act as the main point of contact for employee inquiries, including our company benefit program.
Assist in updating company policies and procedures.
Proactively suggest improvements to HR systems and processes.
Provide training and mentorship to HR Admins in Canada.
Assist in ad hoc projects and support team members as needed.
Serve as the primary contact for immigration-related questions and support mobility and travel requests.
Perform any other duties as assigned.

Proficiency in core office programs, such as MS Office products.
Exceptional organizational skills with keen attention to detail.
Outstanding interpersonal and communication skills to effectively respond to HR-related inquiries through in-person meetings, emails, and phone calls.
Strong problem-solving capabilities, coupled with resourcefulness and a proactive attitude.
Demonstrated ability to learn quickly and contribute positively to a team environment.
Adept at prioritizing work demands and being accountable to meet deadlines.
Knowledge and awareness of all applicable employment laws and legislations.

Previous experience with HRIS, Excel, Salesforce, Confluence, Jira, or Smart Recruiters is considered advantageous.
Preferred Bachelor's degree or Diploma/certificate in Human Resources, Business Administration, or a relevant business field.
Possession of or progress towards CPHR certification is an asset.
Proficiency in languages such as Vietnamese, Korean, Japanese, or Mandarin is considered a valuable asset.

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