HR Operations Specialist Retail (m/f/d)

About the Position

HR Operations Specialist Retail (m/f/d)

Avantgarde – München

Full-time

Permanent employee

Imagine you’re an important part of our HR team and ensure that everything runs smoothly behind the scenes at our retail touchpoints across Germany. With your organizational skills, structured approach to work, and attention to detail, you keep everything under control even when things get hectic.

You’ll support our employees from onboarding through offboarding, handle HR administration reliably, and ensure that our HR processes run efficiently and professionally. You’ll work closely with our HR team and retail managers, contributing your own ideas to continuously improve our processes.

In short: You’re an organizational whiz, a problem-solver, and a team player all rolled into one-and you’ll ensure that our HR processes run just as smoothly as our on-site teams.

Responsibilities

• Employee Lifecycle: Support our employees from onboarding through offboarding and ensure the smooth administrative execution of all HR processes.
• Contract Management: Draft employment contracts, contract amendments, certificates, and employment references, and ensure they are processed accurately and on time.
• HR Administration & HR Systems: Maintain our HR master data and digital personnel files and ensure high data quality in our HR systems.
• Payroll & Time Tracking: Prepare the monthly payroll in collaboration with our payroll accounting team and verify working hours and absences.
• Employee Support & HR Assistance: Serve as the point of contact for our employees and managers regarding administrative HR questions and provide support in implementing HR-related initiatives.
• HR Processes & Projects: Contribute your own ideas, optimize existing processes, and actively participate in the digitization and further development of our HR processes.

Requirements

• Education & Experience: Completed a business apprenticeship, ideally with a focus on human resources, or hold a degree in HR, business, or a related field.
• HR Knowledge: Practical experience in HR administration and, ideally, a basic understanding of labor law and payroll processing.
• Digital Skills: Proficient in MS Office and, ideally, already have experience with HR systems such as Personio or Quinyx.
• Organization & Accuracy: Structured, independent, and meticulous manner with the ability to maintain a clear overview even when juggling multiple tasks simultaneously.
• Communication & Service Orientation: Team player, enjoys communicating with employees and managers, and finds pragmatic solutions. Handles confidential information responsibly.
• Language Skills: Very good written and spoken German skills. Knowledge of English is a plus.

We Offer

• Flexible work arrangements such as the option to work from home, flexible scheduling, and job rotation.
• Opportunity to work remotely from anywhere in the world for up to 3 weeks per year.
• Company bike, a discounted Body & Soul membership, and numerous discount offers.
• Be part of our legendary team and company events focused on inspiration, idea exchange, and networking.
• Enjoy coffee and lunch breaks on Munich’s most beautiful rooftop terrace, complete with its own barista and real sheep.

About the Company

The AVANTGARDE Group, with its portfolio of specialized agencies, is a major player in the experience economy. AVANTGARDE is a globally operating corporate group with more than 650 employees across 13 locations worldwide. In addition to AVANTGARDE Germany, the agency division includes brands such as Trendbüro and Slash.Digital, offering a broad range of solutions and services. AVANTGARDE engages with all physical and digital touchpoints along the customer journey.

Our mission: “Crafting Stories. Shaping Spaces. Creating Fans.”