Job Description, Responsibilities & Requirements
Office & HR Assistant
Location: Edinburgh, UK
Working Pattern: 3.5 days per week (flexible schedule options available)
About the Position
An established organisation within the engineering sector is seeking a highly organised and proactive Office & People Operations Assistant to support its Edinburgh office. The role combines office administration and HR coordination responsibilities, contributing to the smooth running of daily operations and supporting employee experience across the organisation.
Responsibilities
Office Administration
- Manage office supplies, including refreshments and consumables
- Coordinate procurement of stationery and basic office equipment
- Support shipping, courier arrangements, and packaging needs
- Assist in organising meetings, internal events, and catering
- Liaise with external vendors such as cleaners and maintenance providers
- Support workspace projects, including potential relocation planning
- Maintain inventory tracking of equipment and supplies
- Support health and safety processes, including drills and first aid coordination
- Manage access control and security administration
- Prepare onboarding materials and starter packs for new employees
- Assist with grant-related administrative tasks
People & HR Coordination
- Coordinate recruitment activities, including interview scheduling with internal stakeholders
- Prepare and publish job advertisements via an internal recruitment system
- Conduct initial candidate screening and support shortlisting processes
- Assist with onboarding of new employees
- Provide administrative support for employee benefits processes
- Support engagement with universities for early career recruitment initiatives
Requirements
- Previous experience in office coordination, administration, or HR roles
- Strong organisational and multitasking abilities
- High level of discretion when handling confidential information
- Excellent communication and interpersonal skills
- Proactive, reliable, and detail-oriented approach
If you are interested in this challenging position, we are looking forward to receiving your comprehensive application for ref.no. 110.689 preferably through our ISG career portal or via email.
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About the Company
ISG International Service Group
Mert Guvener – Managing Partner
Barcelona / Spain
Email: [email protected]