Human Resources Assistant

Pune, Mahārāshtra, India

About the Position

The Human Resources Assistant provides administrative support to the Human Resources Department daily operations. Mainly works within a framework of established HR processes, procedures, and standard work instructions as determined by the HR Department and applicable legislations.

Responsibilities

Role-specific HR Tasks (Assistant)

• Responsible for the beginning to end exit process for leavers: ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team in a timely manner…)
• Absences and leaves: answer related queries; administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to the payroll team in a timely manner
• Learn and assist with employees’ relocations and international transfers processes
• Learn and assist with immigration and work permit visa applications
• Learn and assist with maternity, parental, and paternity leave processes
• Be on the HR mailing distribution list and be the first point of contact to answer employees’ queries
• Administer and process employee’s benefits such as pension, life and medical insurances, meal cards…

Additional HR Tasks (Support with OB Tasks)

• Provide support and assistance with Onboarding processes when required, including preparing or requesting employment contracts and other necessary documents

Generic/Common HR Tasks

• Prepare various documents (agreements, addendums, reference letters, etc.)
• Keep soft and hard employee files up-to-date
• Ensure employee data are kept updated on the HRIS (i.e. Workday) and produce relevant reports
• Educate managers and employees with HRIS (i.e. Workday) usage
• Provide support and assistance in international HR projects
• Perform HR administration and operational support to the HR Departments in different locations
• Complete all other tasks that are deemed appropriate for the role and assigned by the manager / supervisor

Requirements

• Good knowledge of MS Office (specifically Excel)
• Excellent communication skills in English and Spanish (written and verbal)
• Ability to maintain professionalism in all situations
• Ability to handle sensitive information in a confidential manner
• Attention to detail and problem-solving competencies
• Ability to work effectively across organizational boundaries
• Positive attitude, resiliency, and the ability to produce high quality and volume at a fast pace
• Maintain flexibility to take on additional responsibilities, as needed
• Working knowledge with a HRIS (Workday)

We Offer

• Competitive salary
• Opportunity to work in a dynamic and growing company
• Professional development opportunities

About the Company

[Company description if present]