Immigration Specialist

About the Position

We are looking for an Immigration Specialist to join our team and take on a key role in managing immigration processes for employees and stakeholders. If you excel in a fast-paced environment, have excellent attention to detail, and are committed to delivering outstanding service, this opportunity might be ideal for you. Become part of a team where collaboration, compliance, and operational excellence are at the core of what we do.

Responsibilities

• Oversee the preparation of documentation for Polish work and residence permits, including initial applications, renewals, job condition updates, and ensuring legal compliance
• Prepare employer-side documents for Polish visas, work permits, and residence permits
• Coordinate with immigration vendors to ensure seamless and efficient operations
• Serve as the primary point of contact for employees, managers, and HR teams throughout the immigration process
• Provide clear and accurate information to stakeholders, offering support as needed while meeting service-level expectations
• Monitor the progress of immigration cases, address challenges, and implement effective solutions as they arise
• Identify areas for process improvement and actively implement changes to optimize workflows
• Inform employees about organizational policies and ensure compliance with immigration regulations and company standards
• Share updates on case progress, gather stakeholder feedback, and prepare detailed reports for management
• Maintain compliance with corporate policies, local immigration laws, and data protection standards, including GDPR requirements
• Work collaboratively with HR teams, managers, vendors, and government authorities to ensure compliant immigration support
• Track expiration dates for permits and other critical deadlines to ensure timely actions and follow-ups
• Consistently produce high-quality results within deadlines, independently and with minimal supervision

Requirements

• Bachelor’s or Master’s degree in a relevant field
• At least one year of professional experience in Immigration, Global Mobility, HR, or a related discipline
• Ability to follow established procedures while identifying opportunities for improvement and refinement
• Strong problem-solving, negotiation, and decision-making abilities
• Quick learner with the ability to handle multiple priorities and demonstrate initiative in a fast-paced work environment
• Excellent organizational and time-management skills
• Ability to remain focused and perform effectively under tight deadlines
• Proven experience working collaboratively with cross-functional teams to achieve objectives
• Strong interpersonal and communication skills with a focus on delivering excellent service to stakeholders
• Ability to establish and maintain positive relationships with stakeholders to ensure successful outcomes
• Commitment to confidentiality and sound judgment when managing sensitive information
• Proficiency in Microsoft 365, SharePoint, Google Drive, and Teams
• Interest in utilizing AI tools (e.g., Microsoft Copilot, ChatGPT) to enhance workflows and improve efficiency
• Interest in optimizing processes and driving operational improvements
• Fluency in English and Polish, with a minimum B2 level in both written and spoken communication

We Offer

• Opportunity to work in a dynamic and innovative environment
• Be part of a leading company in the tech industry
• Competitive benefits package
• Professional growth and development opportunities

About the Company

EPAM Systems is a global software engineering and product development company, delivering digital platform engineering and software development services to enterprises across various industries. We are committed to fostering a culture of innovation, collaboration, and excellence.