Immigration Specialist

About the Position

Immigration Specialist

Hybrid in Poland

We are seeking an Immigration Specialist to join our team and support the management of immigration processes for employees and stakeholders.

If you excel in a fast-paced setting, have exceptional attention to detail, and are passionate about delivering top-tier service, this position is a great match for you. Be part of a team that emphasizes collaboration, compliance, and operational excellence.

Responsibilities

• Manage the preparation of required documents for Polish work and residence permits, including initial applications, renewals, job condition adjustments, and maintaining legal immigration statuses
• Prepare employer-side paperwork for Polish visas, work permits, and residence permits
• Work closely with immigration vendors to ensure smooth and efficient operations
• Serve as the primary contact for employees, managers, and HR teams throughout the immigration process
• Deliver accurate information and on-demand assistance to stakeholders while upholding service-level agreements
• Track immigration case statuses, address challenges, and implement effective solutions on an ongoing basis
• Identify areas for process enhancement and actively implement improvements to streamline workflows
• Inform employees of corporate policies and ensure compliance with immigration regulations and company standards
• Provide regular updates on case progress, gather feedback from stakeholders, and generate reports for management evaluations
• Ensure adherence to organizational policies, immigration laws, and data protection requirements, including GDPR compliance
• Collaborate with HR teams, managers, vendors, and government authorities to deliver compliant immigration solutions
• Monitor expiration dates of permits and other critical deadlines to ensure timely actions and follow-ups
• Consistently produce high-quality work within deadlines, both independently and under minimal supervision

Requirements

• Bachelor’s or Master’s degree in a relevant field
• At least one year of professional experience in Immigration, Global Mobility, HR, or a related domain
• Ability to comply with established procedures while identifying opportunities for improvement
• Strong problem-solving, negotiation, and decision-making skills
• Quick learner with the ability to prioritize tasks and take initiative in a fast-paced environment
• Excellent organizational and planning skills
• Ability to remain resilient and perform effectively under tight deadlines
• Proven track record of successful collaboration with cross-functional teams to achieve results
• Strong interpersonal and communication skills with a focus on stakeholder satisfaction and service excellence
• Ability to establish and maintain positive relationships with stakeholders to ensure successful outcomes
• Commitment to confidentiality and sound judgment in handling sensitive information
• Proficiency in Microsoft 365, SharePoint, Google Drive, and Teams
• Interest in using AI tools (e.g., Microsoft Copilot, ChatGPT) to enhance workflows and boost productivity
• Interest in identifying process optimization opportunities and improving operational efficiency
• Fluency in English and Polish, with a minimum B2 level in both written and spoken communication

We Offer

• Opportunity to work in a dynamic and innovative environment
• Be part of a leading global software company
• Competitive compensation package
• Professional growth and development opportunities

About the Company

EPAM Systems is a global software engineering and product development company. We partner with the world’s leading brands to deliver technology solutions that drive digital transformation and innovation.